Executive Assistant - Officer

Hong Kong Exchanges and Clearing Limited; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

Hong Kong Exchanges and Clearing Limited is seeking a capable administrator to provide secretarial and general support to a division head. The role covers scheduling, reporting, procurement and team coordination to ensure smooth operations.

You will maintain calendars, handle purchase requests, assist HR onboarding/offboarding and logistics, and help prepare reports and presentations. Strong communication, bilingual skills and attention to detail are essential for success.

Qualifications

• Degree holder of any discipline.
• Minimum 3 years relevant administrative experience in banking/financial institutions preferred.
• Well-organized, detail oriented, and able to prioritize tasks and meet deadlines.
• Good team player with interpersonal and communications skills.
• Proficient in MS Office and office software, email systems, and related tools.
• Fluent in English and Chinese (including typing).

Responsibilities

• Provide secretarial and general administrative support for Operations.
• Maintain departmental calendars and schedule appointments, meetings, and conferences.
• Manage purchase requests and submit payment settlements.
• Assist with HR functions such as staff on-boarding/off-boarding and logistics.
• Prepare reports, presentations, and other documents as required.
• Coordinate departmental projects including research, data collection, and analysis.
• Undertake special or ad hoc projects and other clerical tasks.

Skills

Administrative support

Time management

Communication skills

Team player

MS Office

Bilingual English/Chinese

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Company Introduction

We’re home to Asia's most dynamic and vibrant capital markets. Connecting capital, ideas, inspiration and innovation for deeper, more diverse and liquid global capital markets; providing greater choice and opportunity for our customers, each and every day. HKEX is a purpose-driven company. Our commitment to the long-term development of our business and our markets is articulated in our purpose: "To Connect, Promote and Progress our Markets and the Communities they support for the prosperity of all."

Job Summary

This role provides secretarial and administrative support to a division head, including scheduling, reporting, procurement and team coordination.

Job Duties

Responsibilities:

• Provide secretarial and general administrative support for Operations
• Maintain departmental calendars, schedule appointments, meetings and conferences
• Manage departmental purchase requests, including preparing orders and submitting payment settlements
• Assist with human resources functions such as staff on-boarding and off-boarding, seat arrangement, logistics, etc.
• Assist in preparing reports, presentations, and other documents as required
• Coordinate and assist with departmental projects, including research, data collection, and analysis as needed
• Undertake special or ad hoc projects and other clerical tasks

Requirements

• Degree holder of any discipline
• Minimum 3 years relevant administrative experience, preferably in well-established banking/financial institutions
• Well-organized, attention to detail, ability to prioritize tasks and meet deadlines
• Good team player, with good interpersonal and communications skills
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint), email systems, and other relevant software applications
• Fluent in English and Chinese (including typing)

HKEX is committed as an Equal Opportunity Employer. Diversity is one of our core values and we look to support, respect diverse perspectives, abilities, culture and experiences within our workplace.

Location: HKEX - Exchange Square

Shift: Standard - 40 Hours (Hong Kong SAR)

Scheduled Weekly Hours: 40

Worker Type: Permanent

Hong Kong Exchanges and Clearing Limited (HKEX) is a publicly-traded company (HKEX Stock Code:388) and one of the world’s leading global exchange groups, offering a range of equity, derivative, commodity, fixed income and other financial markets, products and services, including the London Metals Exchange. As a superconnector and gateway between East and West, HKEX facilitates the two-way flow of capital, ideas and dialogue between China and the rest of world, through its pioneering Connect schemes, increasingly diversified product ecosystem and its deep, liquid and international markets. HKEX is a purpose-led organisation which, across its business and through the work of HKEX Foundation, seeks to connect, promote and progress its markets and the communities it supports for the prosperity of all.

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