Executive Assistant to Chairman - Path to Apprentice

King Deux Search and Consulting; Hong Kong; On-site; HKD 420,000 - 700,000; Full time

Job summary

King Deux Search & Consulting is seeking an experienced Executive Assistant who aspires to progress into a Chairman’s Apprentice / Junior Business Management role. You will support executives, coordinate senior management meetings, and drive process improvements to enhance efficiency in a fast-paced financial services environment.

The role requires a bachelor’s degree and 8–10 years of relevant experience, with fluency in English and Chinese (Cantonese and Mandarin).

Qualifications

• Bachelor’s degree in Finance, Business, or related field.
• 8–10 years of EA, project coordination, or business analyst experience (finance preferred).
• Fluent in English and Chinese (Cantonese and Mandarin).
• Excellent organizational, communication, and prioritization skills.
• Mature, proactive, discreet, and adaptable in a fast-paced environment.
• Driven to learn investments, corporate management under C-suite mentorship.

Responsibilities

• Serve as a key point of contact for executives, clients, and stakeholders, filtering inquiries and handling confidential matters with discretion.
• Coordinate senior management meetings, client visits, agendas, materials, logistics, and follow-up actions.
• Anticipate executives' needs and proactively identify process improvements to increase efficiency.
• Support strategic initiatives and special projects by coordinating activities and tracking deliverables.
• Manage project plans, timelines, meetings, action logs, and stakeholder engagement for effective execution.
• Support corporate events and stakeholder engagement, including planning and vendor coordination.
• Prepare and consolidate presentations, reports, briefing notes, minutes, and correspondence with accuracy.
• Assist with CRM data entry for contact records and administrative systems.
• Build strong relationships with internal and external stakeholders to enable business execution.
• Drive process improvements and AI adoption to enhance administrative workflows.
• Assist with ad-hoc assignments and projects as required.

Skills

Executive support

Communication skills

Bilingual English/Chinese

Project coordination

Education

Bachelor’s degree or above

Tools

CRM systems

Job description

King Deux Search & Consulting is seeking an experienced Executive Assistant who aspires to progress into a Chairman’s Apprentice / Junior Business Management role. You will support executives, coordinate senior management meetings, and drive process improvements to enhance efficiency in a fast-paced financial services environment.

The role requires a bachelor’s degree and 8–10 years of relevant experience, with fluency in English and Chinese (Cantonese and Mandarin).