Executive Assistant to CEO — Global SaaS Firm (HK)

King Deux Search & Consulting; Hong Kong; On-site; HKD 279,000 - 335,000; Full time

Job summary

King Deux Search & Consulting is seeking an experienced Executive Assistant to support the CEO in Kowloon, Hong Kong, within a fast-paced software company. You will manage the CEO's calendar and travel, prepare reports and presentations, screen communications, and coordinate meetings and events.

Fluency in English and Chinese (Cantonese and Mandarin) and a discreet, proactive approach are essential for success in this role.

Qualifications

• Bachelor's degree or equivalent with EA/C-level support experience.
• Excellent organizational and time management; multitask and prioritize.
• Fluent English and Chinese (Cantonese/Mandarin) for correspondence.
• Proficient with Microsoft Office and calendar management tools.
• Attention to detail and accuracy; discretion with confidential information.
• Proactive, resourceful and problem-solving mindset.
• Strong interpersonal skills to work with stakeholders at all levels.
• Flexible and adaptable in a fast-paced environment.

Responsibilities

• Provide high-level administrative support to the CEO, managing calendar, scheduling meetings, and coordinating travel arrangements.
• Conduct research and prepare reports, presentations, and correspondence on behalf of the CEO.
• Assist in managing communications, including screening emails, answering phone calls, and handling inquiries.
• Coordinate and facilitate internal and external meetings, conferences, and events.
• Support the CEO in business-related tasks, data analysis, project coordination, and monitoring KPIs.
• Handle confidential and sensitive information with utmost discretion and professionalism.
• Foster strong working relationships with stakeholders, both internal and external, on behalf of the CEO.
• Perform ad hoc tasks and assist with special projects as assigned.

Skills

Calendar management

Multitasking

English & Chinese

Attention to detail

Confidentiality

Problem solving

Interpersonal skills

Adaptability

Organizational skills

Time management

Education

Bachelor's degree

Tools

Microsoft Office

Calendar management systems

Job description

King Deux Search & Consulting is seeking an experienced Executive Assistant to support the CEO in Kowloon, Hong Kong, within a fast-paced software company. You will manage the CEO's calendar and travel, prepare reports and presentations, screen communications, and coordinate meetings and events.

Fluency in English and Chinese (Cantonese and Mandarin) and a discreet, proactive approach are essential for success in this role.