Executive Assistant to CEO | VIP Relations & HK Office

DNA Recruit Partners Limited; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

DNA Recruit Partners Limited is seeking an experienced Executive Assistant/Personal Assistant to directly support the CEO of a newly established Hong Kong office for a Chinese enterprise in the New Energy sector. The role requires hands-on, discreet operation and a strong sense of ownership in a fast-paced environment.

Responsibilities include managing the CEO’s calendar and travel, attending meetings and drafting minutes, coordinating VIP receptions, and handling confidential personal matters

Qualifications

• Bachelor's degree in any discipline.
• 5+ years of experience as an Executive Assistant or Personal Assistant.
• Experience in Chinese enterprises (中资) and Chinese corporate culture.
• Hands-on mindset and willingness to roll up sleeves.
• Detail-oriented with strong organizational skills.
• Highly adaptable in a fast-paced environment.
• Experience in high-end VIP reception and client interaction.
• Fluent in English, Cantonese and Mandarin; excellent communication.
• Advanced MS Office skills; ability to create professional documents.
• Willingness to work flexible hours, including evenings and weekends.
• Immediate availability or short notice is essential.

Responsibilities

• Manage the CEO/Chairman's daily schedule, weekly calendars and travel itineraries.
• Attend meetings with the CEO, take minutes, and follow up on actions.
• Prepare meeting agendas, presentations, briefing materials and documents.
• Screen and prioritize communications, calls and meeting requests.
• Coordinate cross-departmental follow-ups on behalf of the CEO.
• Deliver high-end business receptions for VIP clients and partners.
• Arrange dining, transport, accommodation and entertainment for visiting guests.
• Coordinate and attend business dinners, events and networking with the CEO.
• Mingle with VIP clients and maintain strong relationships.
• Manage personal appointments, errands and household coordination with discretion.

Skills

English Cantonese Mandarin

Meeting coordination

VIP relations

Discretion

Attention to detail

Multitasking

Travel arrangements

Education

Bachelor's degree

Tools

MS Office

Job description

DNA Recruit Partners Limited is seeking an experienced Executive Assistant/Personal Assistant to directly support the CEO of a newly established Hong Kong office for a Chinese enterprise in the New Energy sector. The role requires hands-on, discreet operation and a strong sense of ownership in a fast-paced environment.

Responsibilities include managing the CEO’s calendar and travel, attending meetings and drafting minutes, coordinating VIP receptions, and handling confidential personal matters