Executive Assistant (Team Support) – Enforcement (1-year Contract)

Insurance Authority; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

Insurance Authority in Hong Kong is seeking an administrative secretary to support the Disciplinary and Prosecution Unit within the Enforcement Division. The role involves drafting and formatting documents, maintaining filing systems, and coordinating meeting logistics for disciplinary proceedings.

You will handle service of documents, oversee electronic storage and assist the Investigation Unit as needed. A diploma or higher with 1 year of admin experience and bilingual English/Chinese skills

Qualifications

• A recognised Diploma or above, preferably a Bachelor’s degree.
• Minimum of 1 year of general administrative experience; litigation or disciplinary exposure preferred.
• Proficiency in MS Word, Excel, PowerPoint, Adobe Acrobat, and Chinese word processing; familiarity with tele/video-conferencing.
• Good command of written and spoken English, Cantonese and Putonghua.
• Strong interpersonal, organizational and time-management skills; able to work under pressure and as part of a team.

Responsibilities

• Provide administrative and secretarial support for the disciplinary and prosecution unit.
• Draft, edit, format and prepare documents and correspondence for disciplinary cases.
• Maintain organized filing systems and oversee electronic document storage and submission.
• Handle logistics for disciplinary meetings and proceedings; scheduling, bundles, service of documents, and conferencing.
• Support investigation unit administrative needs as assigned by management.

Skills

Interpersonal skills

Organizational skills

Team player

Pressure tolerance

Education

Diploma or above

Bachelor's degree preferred

Tools

MS Word

Excel

PowerPoint

Adobe Acrobat

Chinese word processing

Video conferencing apps

Job description

Provide administrative and secretarial support for the disciplinary and prosecution unit of the Enforcement Division.

Assist in drafting, editing, formatting and preparing documents and correspondence for disciplinary cases.

Maintain organized filing systems and oversee the electronic document storage and submission system.

Handle logistics for disciplinary meetings/proceedings and make administrative and technical arrangements including scheduling appointments, preparing bundles, arranging for service of documents, and setting up face‑to‑face and tele/video‑conferences.

Perform such related duties and ad hoc tasks as assigned by management from time to time, including but not limited to provision of administrative and secretarial support for the investigation unit of the Enforcement Division.

Requirements

A recognised Diploma or above, preferably a Bachelor’s degree

Minimum of 1 year of general administrative experience required; prior experience in litigation or disciplinary proceedings is preferred.

Proficiency in office software applications (MS Word, Excel, PowerPoint, Adobe Acrobat, and Chinese word processing) and tele/video‑conference applications. Knowledge in multimedia systems and equipment will be an advantage

Good command of written and spoken English, Cantonese and Putonghua

Strong interpersonal skills

Able to work under pressure and with different supervisors

Meticulous, detailed orientated, independent, organised and a team player

Remuneration Package

A competitive remuneration package commensurate with the successful candidate’s experience and qualifications on a 1‑year contract will be offered.

The Insurance Authority (IA) is the independent statutory body whose principal function is to regulate and supervise the Hong Kong insurance industry to promote its stable development and to protect existing and potential policy holders.

We are looking for talents who share the same vision to join us!

The Insurance Authority (IA) is the independent statutory body whose principal function is to regulate and supervise the Hong Kong insurance industry to promote its stable development and to protect existing and potential policy holders.

We are looking for talents who share the same vision to join us!