Executive Assistant for Disciplinary & Prosecution Unit

Insurance Authority; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

Insurance Authority in Hong Kong is seeking an administrative secretary to support the Disciplinary and Prosecution Unit within the Enforcement Division. The role involves drafting and formatting documents, maintaining filing systems, and coordinating meeting logistics for disciplinary proceedings.

You will handle service of documents, oversee electronic storage and assist the Investigation Unit as needed. A diploma or higher with 1 year of admin experience and bilingual English/Chinese skills

Qualifications

• A recognised Diploma or above, preferably a Bachelor’s degree.
• Minimum of 1 year of general administrative experience; litigation or disciplinary exposure preferred.
• Proficiency in MS Word, Excel, PowerPoint, Adobe Acrobat, and Chinese word processing; familiarity with tele/video-conferencing.
• Good command of written and spoken English, Cantonese and Putonghua.
• Strong interpersonal, organizational and time-management skills; able to work under pressure and as part of a team.

Responsibilities

• Provide administrative and secretarial support for the disciplinary and prosecution unit.
• Draft, edit, format and prepare documents and correspondence for disciplinary cases.
• Maintain organized filing systems and oversee electronic document storage and submission.
• Handle logistics for disciplinary meetings and proceedings; scheduling, bundles, service of documents, and conferencing.
• Support investigation unit administrative needs as assigned by management.

Skills

Interpersonal skills

Organizational skills

Team player

Pressure tolerance

Education

Diploma or above

Bachelor's degree preferred

Tools

MS Word

Excel

PowerPoint

Adobe Acrobat

Chinese word processing

Video conferencing apps

Job description

Insurance Authority in Hong Kong is seeking an administrative secretary to support the Disciplinary and Prosecution Unit within the Enforcement Division. The role involves drafting and formatting documents, maintaining filing systems, and coordinating meeting logistics for disciplinary proceedings.

You will handle service of documents, oversee electronic storage and assist the Investigation Unit as needed. A diploma or higher with 1 year of admin experience and bilingual English/Chinese skills