Executive Assistant & Secretariat Coordinator

University of Hong Kong; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

The University of Hong Kong is seeking an administrator for Registry Services on a fixed-term contract. The appointee will support registry operations and committee secretariat duties, ensuring accurate data management and timely handling of enquiries.

Applicants should possess a relevant diploma or degree with several years of administrative experience, be proficient in MS Office, and have strong English and Chinese communication skills; Putonghua is a plus.

Qualifications

• An Associate Degree or Higher Diploma with ≥4 years’ admin experience; or a Bachelor’s with ≥3 years’ admin experience.
• Self-motivated, meticulous, responsible and independent, and a team player.
• Proficient in Word, Excel, and PowerPoint.
• Good interpersonal, communication and organizational skills.
• Good written and spoken English and Chinese; fluency in Putonghua is an advantage.

Responsibilities

• Provide administrative support to a wide range of registry services.
• Provide secretariat support for committee meetings.
• Manage data, records and documents.
• Coordinate events and activities.
• Handle enquiries; and
• Perform any other duties as assigned by supervisors.

Skills

Communication skills

Team player

Organizational skills

Attention to detail

English-Chinese fluency

Education

Associate Degree

Higher Diploma

Bachelor's degree

Extensive experience

Tools

Microsoft Word

Excel

PowerPoint

Job description

The University of Hong Kong is seeking an administrator for Registry Services on a fixed-term contract. The appointee will support registry operations and committee secretariat duties, ensuring accurate data management and timely handling of enquiries.

Applicants should possess a relevant diploma or degree with several years of administrative experience, be proficient in MS Office, and have strong English and Chinese communication skills; Putonghua is a plus.