Executive Assistant (Part-time) (Temporary: October – November 2026)

The Family Planning Association of Hong Kong; Hong Kong; On-site; HKD 190,000 - 290,000; Full time

Job summary

The Family Planning Association of Hong Kong is seeking a capable administrator to provide coordination support to the Executive Director for an international project proposal. You will help organise meetings, monitor budgets, liaise with stakeholders and prepare project documents for submission.

This role requires strong bilingual communication in English and Chinese, solid IT skills (Excel, PowerPoint), and meticulous attention to detail to ensure timely and accurate proposal delivery.

Qualifications

• Five HKDSEE/HKCEE subjects with English, Chinese and Mathematics, at level 2/Grade E or above.
• Proficiency in MS Excel, PowerPoint and Access.
• Good command of both spoken and written English and Chinese.

Responsibilities

• Provide administrative and coordination support to the Executive Director for international project proposals.
• Organise meetings and monitor project budgets.
• Liaise with stakeholders and prepare project documentation for submission.
• Coordinate proposal submission processes and timelines.

Skills

Excel

PowerPoint

Access

Bilingual English & Chinese

Education

HKDSEE/HKCEE five subjects incl English, Chinese, Math

Job description

To provide administrative and coordination support to the Executive Director in relation to the development of an international project proposal, including the organisation of meetings, budget monitoring, stakeholder liaison, preparation of project documentation, and coordination of proposal submission.

Qualifications and Experience for Appointment:

• Level 2 / Grade E or above in five subjects in Hong Kong Diploma of Secondary Education Examination (HKDSEE) / Hong Kong Certificate of Education Examination (HKCEE) or equivalent, including English Language, Chinese Language and Mathematics;
• Proficiency in computer applications (e.g. MS Excel, PowerPoint and Access);
• Good command of both spoken and written English and Chinese; and

(Applicants who have not been invited for interview within two months may consider their applications unsuccessful. All applications will be used for recruitment purpose only and will be destroyed within two years.)