Executive Secretary

Randstad Hong Kong Limited; Hong Kong Island; On-site; HKD 335,000 - 580,000; Full time

Job summary

Randstad Hong Kong Limited invites an experienced Executive Secretary to support SVPs, Department Heads and regional management within a leading banking group. You will coordinate complex calendars, travel, events, and onboarding, ensuring strict compliance and seamless cross-border operations.

The ideal candidate has banking or professional services experience, strong MS Office skills, and fluency in English, with Cantonese/Mandarin a plus.

Qualifications

• Proven administrative or secretarial experience within Banking, Financial Services, or Professional Services.
• Strong knowledge of secretarial workflows, corporate travel booking, and expense management.
• Excellent interpersonal and communication skills across senior levels.
• High integrity, discretion, and ability to navigate internal compliance policies.
• Proficient in MS Office and standard corporate administrative tools.
• Fluency in English; knowledge of Cantonese, Mandarin, or Korean is a strong advantage.

Responsibilities

• Coordinate complex calendars and meeting logistics for SVPs and heads.
• Manage regional travel arrangements and approvals.
• Support client events and hospitality logistics for overseas visitors.
• Process staff expenses and vendor invoices in line with policy.
• Assist with onboarding/offboarding, IT access, and security passes.
• Maintain governance records, signature lists, and compliance logs.
• Collaborate with regional teams to ensure smooth daily operations.

Skills

Calendar & Meeting Management

Travel & Itinerary Coordination

Event & Client Hospitality Support

Expense & Invoice Processing

People & Onboarding Operations

Governance & Record Maintenance

Cross-Departmental Liaison

MS Office

Tools

MS Office

Job description

about the company.

Our client is a leading global corporate and investment banking group with a major presence across Asia-Pacific. Renowned for operational excellence and market leadership, they offer a collaborative, fast-paced, and professional international working environment.

about the company.

Our client is a leading global corporate and investment banking group with a major presence across Asia-Pacific. Renowned for operational excellence and market leadership, they offer a collaborative, fast-paced, and professional international working environment.

about the job.

They are seeking an experienced and proactive Executive Secretary / Department Admin support to join a high-performing business division.

In this role, you will provide comprehensive secretarial and administrative support to Senior Vice Presidents (SVPs), Department Heads, and Regional Management, as well as broader administrative coverage to the division. This position demands high attention to detail, exceptional organizational skills, and seamless coordination across regional offices.

skills & experiences required.

• Calendar & Meeting Management: Coordinate complex internal and external client-facing meeting schedules, venue bookings, logistics, and agenda preparations.
• Travel & Itinerary Coordination: Manage frequent regional business travel arrangements (including China, Korea, and Singapore) via corporate booking platforms and secure management approvals.
• Event & Client Hospitality Support: Assist with client event invitations, external confirmations, and hosting logistical arrangements for overseas visitors.
• Expense & Invoice Processing: Prepare, verify, and submit staff expense reimbursements and vendor invoices in strict compliance with internal bank policies.
• People & Onboarding Operations: Assist with team onboarding and offboarding processes, including system access requests, IT equipment setup, security passes, and workstation arrangements.
• Governance & Record Maintenance: Maintain accurate departmental records, signature lists, key registers, and compliance tracking logs.
• Cross-Departmental Liaison: Work closely with regional support functions, overseas branches, and local administrative teams to ensure smooth daily operations.

key requirements.

• Proven administrative or secretarial experience within Banking, Financial Services, or Professional Services.
• Strong knowledge of secretarial workflows, corporate travel booking, and expense management processes.
• Excellent interpersonal and communication skills across all corporate seniority levels.
• High degree of integrity, discretion, and ability to navigate strict internal compliance policies.
• Proficient in MS Office suite and standard corporate administrative tools.
• Fluency in spoken and written English; knowledge of regional languages (Cantonese, Mandarin, or Korean) is a strong advantage.