Executive Assistant (Insurance, 50k - 56k + bonus)

LLOYD KARSON International; Hong Kong; Presencial; HKD 600 000 - 950 000; Tempo integral

Resumo da oferta

LLOYD KARSON International seeks an experienced Executive Assistant to provide comprehensive secretarial and administrative support to senior leadership in Hong Kong. You will manage complex calendars, coordinate meetings and travel, and handle confidential information with discretion.

You will work closely with regional offices and stakeholders, prepare agendas and materials, log minutes, and ensure deadlines are met while delivering high-quality communications in English and Chinese (Cantonese

Qualificações

• Bachelor degree in Business Management, Finance, Accounting, or a related field.
• Minimum of 8 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role within banking, financial services, or related sectors
• Ability to manage confidential matters with a high degree of professional discretion
• Creative, well-organized, detail-oriented, with strong interpersonal and communication skills
• Excellent command of spoken and written English and Chinese (Cantonese and Mandarin)
• Familiarity with MS Outlook, Excel, PowerPoint, and Chinese Word Processing
• Ability to work effectively under pressure with strong sense of responsibility and capacity to meet strict deadlines

Responsabilidades

• Manage complex schedules, appointments, meetings, and travel itineraries
• Process expense claims and handle general administrative tasks
• Coordinate internal and external gatherings, including preparing agendas and meeting materials
• Produce and maintain thorough meeting records, log minutes, and track follow-ups for action items
• Handle various forms of correspondence, reports, presentations, and corporate documents
• Liaise with internal teams, regional offices, clients, and external stakeholders to ensure operational efficiency
• Provide support for company events and ad-hoc projects as required

Conhecimentos

Executive support

Administrative coordination

Discretion

Interpersonal skills

Communication skills

MS Outlook

MS Excel

PowerPoint

Chinese (Cantonese/Mandarin)

English

Formação académica

Bachelor's degree in Business Management, Finance, Accounting, or related field

Ferramentas

MS Outlook

Excel

PowerPoint

Chinese Word Processing

Descrição da oferta de emprego

Deliver comprehensive secretarial and administrative support to senior leadership, managing complex schedules, appointments, meetings, and travel itineraries while maintaining strict confidentiality and professionalism.

Key responsibilities

Manage complex schedules, appointments, meetings, and travel itineraries

Process expense claims and handle general administrative tasks

Coordinate internal and external gatherings, including preparing agendas and meeting materials

Produce and maintain thorough meeting records, log minutes, and track follow-ups for action items

Handle various forms of correspondence, reports, presentations, and corporate documents

Liaise with internal teams, regional offices, clients, and external stakeholders to ensure operational efficiency

Provide support for company events and ad-hoc projects as required

About you

Bachelor degree in Business Management, Finance, Accounting, or a related field

Minimum of 8 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role within banking, financial services, or related sectors

Ability to manage confidential matters with a high degree of professional discretion

Creative, well-organized, detail-oriented, with strong interpersonal and communication skills

Excellent command of spoken and written English and Chinese (Cantonese and Mandarin)

Familiarity with MS Outlook, Excel, PowerPoint, and Chinese Word Processing

Ability to work effectively under pressure with strong sense of responsibility and capacity to meet strict deadlines