Executive Assistant I

Hong Kong University School of Professional and Continuing Education (HKU SPACE); Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Benefits offered by this job

Medical benefits

Contract-end gratuity

Staff development sponsorship

Job summary

Hong Kong University School of Professional and Continuing Education (HKU SPACE) is seeking a Registry Services professional to support a broad range of administrative duties within the registry. You will provide secretariat support, manage data and documents, and coordinate events and activities while handling enquiries from stakeholders.

The role requires an Associate Degree or Higher Diploma with extensive administrative experience, or a Bachelor’s with relevant experience.

Qualifications

• Associate Degree or Higher Diploma with at least 4 years of administrative work experience; or a Bachelor’s degree with at least 3 years of administrative work experience; or lower academic qualifications with extensive experience.
• Self-motivated, meticulous, responsible and independent as well as a team player.
• Good literacy in computer applications, such as Microsoft Word, Excel, PowerPoint.
• Good interpersonal, communication and organizational skill; and
• Good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage.

Responsibilities

• provide administrative support to wide range of registry services;
• provide secretariat support for committee meetings;
• manage data, records and documents;
• coordinate events and activities;
• handle enquiries; and
• perform any other duties as assigned by the supervisors.

Skills

Self-motivation

Meticulous

Team player

Interpersonal skills

English & Chinese proficiency

Education

Associate degree or higher diploma

Bachelor’s degree

Lower qualifications with extensive experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Registry Services

Major Duties

• provide administrative support to wide range of registry services;


• provide secretariat support for committee meetings;


• manage data, records and documents;


• coordinate events and activities;


• handle enquiries; and


• perform any other duties as assigned by the supervisors.

Requirements

• an Associate Degree or a Higher Diploma with at least 4 years of administrative work experience; or a Bachelor’s degree with at least 3 years of administrative work experience; or lower academic qualifications with extensiveexperience;


• self-motivated, meticulous, responsible and independent as well as a team player;


• good literacy in computer applications, such as Microsoft Word, Excel, PowerPoint;


• good interpersonal, communication and organizational skill; and


• good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage.

Remuneration and Conditions of Service

Salary will be commensurate with qualifications and experience. Fringe benefits include contract-end gratuity, medical benefits, and staff development sponsorship. Appointment will be on a fixed-term contract for up to two years. Re-engagement thereafter is subject to mutual agreement.