Executive Assistant – 5 days’ work

Able Mobile Limited; Hong Kong; On-site; HKD 201,000 - 335,000; Full time

Job summary

Able Mobile Limited in Hong Kong is seeking an Executive Assistant to provide full spectrum of executive, secretarial and administrative support to the Director. You will manage communications, calendar, and filing.

Responsibilities include maintaining filing systems, sourcing office supplies via Taobao, Alibaba and other supplier platforms when needed, coordinating appointments, and keeping the contacts database up to date. You will handle ad hoc tasks as directed.

Qualifications

• Diploma or degree in business administration or related discipline.
• 2–4 years of relevant administrative experience, preferably in retail.
• Proficient in English, Mandarin and Cantonese (written and spoken).
• Proficient in MS Word, Excel, PowerPoint and Chinese word processing.

Responsibilities

• Provide full spectrum of executive, secretarial and administrative support to the Director.
• Maintain filing systems and ensure documents are properly organized and stored.
• Assist & source office supplies and equipment management and procurement through Taobao, Alibaba and other supplier platforms when needed.
• Coordinate with related external/internal parties for appointments and keep contacts database up to date.
• Handle ad hoc tasks assigned by the Director.

Skills

English Proficiency

Mandarin Proficiency

Cantonese Proficiency

Detail-oriented

Multitasking

Independent worker

Education

Diploma / Degree in Business Administration or Management

Tools

MS Word

MS Excel

PowerPoint

Chinese Word Processing

Job description

Provide full spectrum of executive, secretarial and administrative support to the Director

Maintain filing systems and ensure documents are properly organized and stored.

Assist & source office supplies and equipment management and procurement. through Taobao, Alibaba and other supplier platforms when needed

Co-ordinate with related external/internal parties for appointments and keep contacts database up to date

Handle ad hoc tasks assigned by the Director

Requirements:

Diploma / Degree holder in Business Administration, Management, or a related discipline.

2-4 years of relevant administrative experience, preferably in retail company

Good command of written and spoken English, Mandarin and Chinese

Proficient in MS Word, Excel, PowerPoint and Chinese word processing

Detail-oriented, multi-tasking agile and open to changes, able to work independently with minimal supervision

Excellent in both spoken / written Mandarin, English and Cantonese

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