Executive Assistant I

University of Hong Kong; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

The University of Hong Kong is seeking an administrator for Registry Services on a fixed-term contract. The appointee will support registry operations and committee secretariat duties, ensuring accurate data management and timely handling of enquiries.

Applicants should possess a relevant diploma or degree with several years of administrative experience, be proficient in MS Office, and have strong English and Chinese communication skills; Putonghua is a plus.

Qualifications

• An Associate Degree or Higher Diploma with ≥4 years’ admin experience; or a Bachelor’s with ≥3 years’ admin experience.
• Self-motivated, meticulous, responsible and independent, and a team player.
• Proficient in Word, Excel, and PowerPoint.
• Good interpersonal, communication and organizational skills.
• Good written and spoken English and Chinese; fluency in Putonghua is an advantage.

Responsibilities

• Provide administrative support to a wide range of registry services.
• Provide secretariat support for committee meetings.
• Manage data, records and documents.
• Coordinate events and activities.
• Handle enquiries; and
• Perform any other duties as assigned by supervisors.

Skills

Communication skills

Team player

Organizational skills

Attention to detail

English-Chinese fluency

Education

Associate Degree

Higher Diploma

Bachelor's degree

Extensive experience

Tools

Microsoft Word

Excel

PowerPoint

Job description

Registry Services

Major Duties

The appointee will be required to:

• - provide administrative support to wide range of registry services;
• - provide secretariat support for committee meetings;
• - manage data, records and documents;
• - coordinate events and activities;
• - handle enquiries; and
• - perform any other duties as assigned by the supervisors.

Requirements

Candidates should have/be:

• - an Associate Degree or a Higher Diploma with at least 4 years of administrative work experience; or a Bachelor’s degree with at least 3 years of administrative work experience; or lower academic qualifications with extensiveexperience;
• - self-motivated, meticulous, responsible and independent as well as a team player;
• - good literacy in computer applications, such as Microsoft Word, Excel, PowerPoint;
• - good interpersonal, communication and organizational skill; and
• - good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage.

Remunerationand Conditions of Service

Salary will be commensurate with qualifications and experience. Fringe benefits include contract-end gratuity, medical benefits, and staff development sponsorship. Appointment will be on a fixed-term contract for up to two years. Re-engagement thereafter is subject to mutual agreement.

Closing Date for Application: 15 October2026