Executive Assistant II (Registry)

Technological and Higher Education Institute of Hong Kong (THEi); Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

The Technological and Higher Education Institute of Hong Kong (THEi) is seeking an administrative assistant to support the Registry’s operations across admissions, student records, timetabling and tuition/fees administration. The role involves handling counter enquiries, basic correspondence, and cross-campus support.

Applicants should have a HKDSE/HKCEE or equivalent, strong computer skills (Word, Excel, PowerPoint) and good communication.

Qualifications

• Minimum education as stated: HKDSE/HKCEE or equivalent
• Proficient in MS Word, Excel and PowerPoint
• Excellent written and spoken Chinese and English
• Ability to work independently and as part of a team

Responsibilities

• Provide clerical and general administrative support to Registry functions
• Manage service counter and handle enquiries by phone and in person
• Assist in filing, preparing simple correspondence and reports
• Assist in procurement and stores administration
• Support meetings, activities and events
• Support cross-campus deployment when required

Skills

Communication

Interpersonal skills

Organizational skills

Team player

Independent worker

Education

HKDSE Level 2 or above

HKCEE Level 2/Grade E or above

Diploma or Foundation studies

Associate Degree / Higher Diploma

HKVEP alternative

Tools

MS Word

Excel

PowerPoint

Chinese word processing

Job description

(a) To provide clerical and general administrative support to various functions of the Registry, including admissions, vetting of qualifications, student visa processing, student registration, timetabling, module registration, assessment, tuition fee collection and refund, and programme administration;

(b) To manage the service counter, and handle enquiries and phone calls from internal and external parties;

(c) To provide support in filing and preparing simple correspondence/statistics/reports;

(d) To assist in procurement and stores administration;

(e) To provide support for various meetings, activities, and events; and

(f) To support the Registry’s operations and other services, including cross-campus/cross-sites deployment when required.

Requirements:

(a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR

(ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR

(iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Mathematics / Project Yi Ji; OR

(iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR

(v) A recognised Associate Degree / Higher Diploma or above.

* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.

^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.

(b) A high proficiency in the use of computer software applications, including MS Word, Excel, PowerPoint, and Chinese word processing;

(c) Good communication, interpersonal and organisational skills; and

(d) Ability to work independently and as a good team player.

Notes:

1. The appointee may be required to work irregular hours, shifts and weekends, as necessary.

2. The remuneration package will be competitive and commensurate with the appointee’s qualifications and experience.

3. The appointee will mainly work at the Chai Wan Campus. Subject to operational needs, the appointee may be required to work at other campuses (e.g. Tsing Yi), off-campus learning centre(s) or locations occasionally.

Closing date for applications: 23 September 2026

The Institute reserves the right not to fill the post(s). Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after completion of the recruitment exercise.