Term / Temporary Executive Assistant II

Technological and Higher Education Institute of Hong Kong; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

The Technological and Higher Education Institute of Hong Kong invites applications for a College Secretariat role. The major duties include general administration, student affairs and admissions, book-keeping, promotion, and secretarial support for senior staff.

The appointee will assist in meetings, draft simple correspondence, handle enquiries, supervise junior staff, and help maintain inventory records. Proficiency in MS Word, Excel, and PowerPoint is required, with HKDSE or equivalent

Qualifications

• Proficiency in MS Word, Excel, PowerPoint and Chinese word processing; good command of Chinese and English.
• HKDSE or HKCEE or recognised Diploma/Certificate as specified in the notice.
• Diploma/Associate Degree or above preferred.
• Ability to work independently and as a team player; customer-oriented.
• Experience in general administration or secretarial work is advantageous.

Responsibilities

• Provide general administration and personnel support.
• Assist in student affairs and student admissions.
• Handle book-keeping, supplies and stores administration.
• Support promotion, publicity and committee work.
• Offer secretarial and administrative support for senior staff.

Skills

MS Word

Excel

PowerPoint

Bilingual communication

Organisational skills

Education

HKDSE or equivalent

HKCEE with 5 subjects including Eng/Chi/Math

Diploma/Associate Degree or above

Certificate/Diploma/Foundation Diploma

Associate Degree / Higher Diploma

Tools

MS Word

Excel

PowerPoint

Job description

Department / Section : College Secretariat

Major Duties:

(a) To provide support in one or more of the following areas:

(i) general administration and personnel;

(ii) student affairs and student admissions;

(iii) book-keeping, supplies and stores administration;

(iv) promotion & publicity and committee work; and

(v) secretarial and administrative support for senior level staff.

(b) To assist in providing secretarial support for meetings / boards of operational units;

(c) To draft simple correspondence;

(d) To handle enquiries and provide counter services;

(e) To assist in the supervision of junior / minor grade staff; and

(f) To assist in the stock-taking and maintenance of inventory record.

Requirements:

(a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^;OR

(ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE);OR

(iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Ji; OR

(iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR

(v) A recognised Associate Degree / Higher Diploma or above.

* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.

^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.

(b) Proficiency in the use of computer software application, including MS Word, Excel, PowerPoint, Chinese word processing and / or simple webpage design;

(c) Good command of Chinese and English, preferably with knowledge of Putonghua;

(d) Good communication, interpersonal and organisational skills;

(e) Ability to work independently and be a good team player; and

(f) Good work initiative and be customer-oriented.

Notes:

(1) Applicants with substantial experience and achievements in the relevant field but without the required academic / professional qualifications OR those with exceptional academic / professional qualifications but with less experience may also apply.

(2) The appointee(s) may be required to perform duties outside normal office hours and / work on shift duty.

Closing date for application: 4 October 2026

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.

Best viewed with Internet Explorer 7 or above and with 1024 x 768 resolution.