Executive Assistant, Hospital Administration & Operations

The Chinese Medicine Hospital of Hong Kong; Sai Kung; On-site; HKD 201,000 - 335,000; Full time

Job summary

The Chinese Medicine Hospital of Hong Kong – Sai Kung, in Tseung Kwan O area, invites applications for an administrative role. The position focuses on records management, procurement coordination, logistics tasks, and preparing meeting papers for committees.

Ideal candidates hold a bachelor’s degree with at least three years of related experience, strong English and Chinese communication, and proficient MS Office skills.

Qualifications

• Hold a bachelor’s degree, preferably with at least three years of relevant work experience.
• Experience in hospital/healthcare industry is preferred.
• Good command of both written and spoken English and Chinese.
• Proficient in MS Office applications.
• Good interpersonal skills and time management, attentive to details and a strong sense of responsibility.
• Self‑motivated and able to work independently with minimal supervision and collaboratively under pressure and tight deadlines.

Responsibilities

• Maintain and organise records, reports, and documentation.
• Track, manage and renew hospital-wide office supplies and equipment maintenance.
• Process purchase requisitions and handle procurement-related clerical tasks.
• Assist in logistics coordination, including scheduling, filing, and correspondence.
• Draft and format guidelines, policies and reports as required.
• Prepare and distribute committee papers, agendas, and meeting minutes.
• Ensure accurate record-keeping and timely submission of administrative documents.
• Perform other duties as assigned by supervisor(s).

Skills

English

Chinese

MS Office

Time management

Interpersonal skills

Independent work

Education

Bachelor's degree

Tools

MS Office

Job description

The Chinese Medicine Hospital of Hong Kong – Sai Kung, in Tseung Kwan O area, invites applications for an administrative role. The position focuses on records management, procurement coordination, logistics tasks, and preparing meeting papers for committees.

Ideal candidates hold a bachelor’s degree with at least three years of related experience, strong English and Chinese communication, and proficient MS Office skills.