Executive Assistant (General Administration) (26129)

The Chinese Medicine Hospital of Hong Kong; Sai Kung; On-site; HKD 201,000 - 335,000; Full time

Job summary

The Chinese Medicine Hospital of Hong Kong – Sai Kung, in Tseung Kwan O area, invites applications for an administrative role. The position focuses on records management, procurement coordination, logistics tasks, and preparing meeting papers for committees.

Ideal candidates hold a bachelor’s degree with at least three years of related experience, strong English and Chinese communication, and proficient MS Office skills.

Qualifications

• Hold a bachelor’s degree, preferably with at least three years of relevant work experience.
• Experience in hospital/healthcare industry is preferred.
• Good command of both written and spoken English and Chinese.
• Proficient in MS Office applications.
• Good interpersonal skills and time management, attentive to details and a strong sense of responsibility.
• Self‑motivated and able to work independently with minimal supervision and collaboratively under pressure and tight deadlines.

Responsibilities

• Maintain and organise records, reports, and documentation.
• Track, manage and renew hospital-wide office supplies and equipment maintenance.
• Process purchase requisitions and handle procurement-related clerical tasks.
• Assist in logistics coordination, including scheduling, filing, and correspondence.
• Draft and format guidelines, policies and reports as required.
• Prepare and distribute committee papers, agendas, and meeting minutes.
• Ensure accurate record-keeping and timely submission of administrative documents.
• Perform other duties as assigned by supervisor(s).

Skills

English

Chinese

MS Office

Time management

Interpersonal skills

Independent work

Education

Bachelor's degree

Tools

MS Office

Job description

Jora Hong Kong will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The Chinese Medicine Hospital of Hong Kong – Sai Kung, New Territories

The Chinese Medicine Hospital of Hong Kong (CMHHK) stands as a flagship Chinese medicine (CM) institution dedicated to advancing Chinese medicine in Hong Kong and is expected to commence operation in phases at the end of 2025.

Established through a public-private partnership, the hospital is being constructed by the government, with HKBU appointed as the contractor in June 2021 through a tendering process. Subsequently, HKBU registered “HKBU Chinese Medicine Hospital Company Limited” as the operator in accordance with the requirements of the service deed, which is responsible for the management, operation, and maintenance of CMHHK.

A hallmark of CMHHK is its integrated approach, blending Chinese and Western medicine to provide professional patient care. CMHHK will actively engage in various interactions and collaborate with the industry to promote the development of Chinese medicine across Hong Kong, the Guangdong-Hong Kong-Macao Greater Bay Area, and international institutions. By sharing resources and expertise, CMHHK aims to advance the standardisation and globalisation of Chinese medicine, opening new directions for future healthcare services.

We warmly invite dedicated individuals to join our team, where you can contribute to the future of Chinese medicine. Together, we can make a meaningful difference in the health and well‑being of our community and create a brighter future!

Responsibilities :

• Maintain and organise records, reports, and documentation,
• Tracking, managing and contract renewal for (hospital-wide) office supplies and office equipment maintenance,
• Process purchase requisitions and handle procurement-related clerical tasks,
• Assist in logistics coordination, including scheduling, filing, and correspondence.
• Assisting in drafting and formatting guidelines, policies and reports,
• Prepare and distribute committee papers, agendas, and meeting minutes as required, and
• Ensure accurate record-keeping and timely submission of administrative documents.
• Performing any other duties as assigned by supervisor(s).

Requirements :

• Hold a bachelor’s degree, preferably with at least three years of relevant work experience;
• Experience in hospital/ healthcare industry is preferred;
• Good command of both written and spoken English and Chinese;
• Proficient in MS Office applications;
• Good interpersonal skills and time management, attentive to details and a strong sense of responsibility; and
• Self‑motivated and able to work independently with minimal supervision and collaboratively under pressure and tight deadlines.

Shortlisted candidates will be invited to attend a written test.

Work location: The Chinese Medicine Hospital of Hong Kong in Tseung Kwan O.

Salary will be commensurate with qualifications and experience.

Personal data provided in application will be treated as strictly confidential and used for recruitment purpose.