Executive Assistant

Hong Kong Academy of Medicine; Hong Kong; On-site; HKD 391,000 - 580,000; Full time

Job summary

Hong Kong Academy of Medicine – Aberdeen, Hong Kong Island invites applications for the Executive Assistant role within the Institute for Medical Advancement and Clinical Excellence (IMACE) Secretariat. You will manage office administration, support meetings, events, and corporate affairs, and assist in secretariat tasks.

The position requires a university degree, at least five years' relevant experience, and strong English and Chinese writing/editing skills.

Qualifications

• University degree.
• At least 5 years’ relevant administrative or secretarial work experience.
• Independent, detail-oriented, well-organised, able to meet tight deadlines.
• Excellent writing, editing and proofreading in English and Chinese.
• Proficient in MS Office and general office applications.
• Immediate availability preferred.

Responsibilities

• Handle administrative and secretarial duties of the office.
• Assist in coordination of meetings, events and corporate affairs.
• Support committee work and general secretariat duties.
• Maintain records, reports and other correspondences, including electronic filing.
• Support development of communication materials.
• Provide document editing and publication support, including content review, formatting, proofreading, style consistency and document management.
• Liaise with external parties.
• Perform any other duties as assigned.

Skills

Interpersonal communication

Attention to detail

Organizational skills

English and Chinese writing

Education

University degree

Tools

MS Office

Chinese word processing

Job description

Jora Hong Kong will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Hong Kong Academy of Medicine – Aberdeen, Hong Kong Island

HONG KONG ACADEMY OF MEDICINE

Institute for Medical Advancement and Clinical Excellence

The Institute for Medical Advancement and Clinical Excellence (IMACE) is a professional platform in Hong Kong, dedicated to developing evidence-based clinical protocols and exploring service quality and efficiency standards across both public and private healthcare sectors. Its mission is to enhance healthcare standards in Hong Kong. The Hong Kong Academy of Medicine (HKAM) is responsible for establishing a Secretariat to support the operations of IMACE. The following staff is now being recruited to join the IMACE Secretariat.

Executive Assistant

Major Responsibilities:

• To handle the administrative and secretarial duties of the office.
• To assist in the co-ordination of meetings, events and other corporate affairs.
• To support / perform committee work and general secretariat duties as required.
• To handle and maintain records, reports and other correspondences, including electronic filing.
• To support the development of communication materials.
• To provide document editing and publication support, including content review, formatting, proofreading, style consistency and document management.
• To liaise with external parties.
• To perform any other duties as assigned.

Requirements:

• University degree.
• At least 5 years’ relevant administrative or secretarial work experience, preferably in statutory / public bodies.
• Independent, attentive to details, well-organised and able to meet tight deadlines.
• Strong interpersonal and communication skills.
• Excellent writing, editing and proofreading skills in both English and Chinese.
• Proficient in MS Office, Chinese word processing and general office applications.
• Immediately available is preferred.

Information provided by applicants will only be used for recruitment-related purposes and will be handled in confidence by authorized personnel. All personal data of unsuccessful candidates will be destroyed after six months from the date of application.