Executive Assistant II — Hospital Admin & Coordination

Hospital Authority - Kowloon Central Cluster; Hong Kong; On-site; HKD 225,000 - 273,000; Full time

Benefits offered by this job

Gratuity on contract

Job summary

Hospital Authority - Kowloon Central Cluster seeks an Executive Assistant II for Hong Kong Children's Hospital. The role involves filing, arranging meetings, updating clinical workflows, handling inquiries, and providing administrative support across the department.

Candidates should be university graduates or hold a suitable diploma, with strong English and Chinese language skills, computer proficiency, and the ability to work independently in a busy hospital setting.

Qualifications

• University graduates; OR
• Diploma in a specialized function with F.5/S.5 and five HKCEE subjects including English and Chinese, or equivalent; OR
• Five HKDSE subjects with English/Chinese at level 2 and other language requirements; OR
• Experience in procurement and supplies activities and maintaining stock; OR
• Experience operating HA systems (OPAS & SRS) and familiarity with hospital information systems; OR
• Proficiency in MS Word, Excel, PowerPoint; OR
• Good written and spoken English and Chinese; OR
• Good interpersonal and communication skills; OR
• Be responsible, self-motivated and able to work independently.

Responsibilities

• File and retrieve documents, compile statistics and returns.
• Coordinate and organize meetings, programmes and activities.
• Assist in compiling and updating clinical workflow and guidelines.
• Handle enquiries and liaise with staff, clients and public.
• Coordinate minor feedback and complaints with relevant departments.
• Carry out general administrative duties and clerical support.
• Perform reception services and counter/registration work; assist patients and public.
• Assist with hospital systems for supplies ordering, repair & maintenance and duty input.
• Perform other duties as assigned by supervisors.

Skills

Communication

Interpersonal skills

Administrative skills

MS Word

MS Excel

MS PowerPoint

Independent work

Self-motivation

Education

University graduate

Diploma in a specialized function

Tools

OPAS

SRS

Job description

Hospital Authority - Kowloon Central Cluster seeks an Executive Assistant II for Hong Kong Children's Hospital. The role involves filing, arranging meetings, updating clinical workflows, handling inquiries, and providing administrative support across the department.

Candidates should be university graduates or hold a suitable diploma, with strong English and Chinese language skills, computer proficiency, and the ability to work independently in a busy hospital setting.