Executive Assistant - Financial Services Industry

Michael Page (Hong Kong); Hong Kong; On-site; HKD 420,000 - 600,000; Full time

Job summary

Michael Page (Hong Kong) is assisting a leading financial services firm in Hong Kong to appoint an experienced Executive Assistant supporting senior executives. This role offers exposure to a fast-paced, globally connected environment and a chance to contribute to smooth business operations.

The successful candidate will manage complex calendars across multiple time zones, arrange domestic and international travel, handle expense claims, liaise with stakeholders, and coordinate client meetings

Qualifications

• Minimum 4 years of Executive Assistant experience supporting senior management.
• Experience within financial services, professional services, consulting, multinational corporations, or other fast-paced environments.
• Strong calendar management and international meeting coordination experience.
• Excellent organisational skills with the ability to manage competing priorities.
• Strong communication skills in English and Chinese.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide comprehensive administrative support to senior executives.
• Manage complex calendars, scheduling, and meeting coordination across multiple time zones.
• Coordinate domestic and international travel arrangements, including itineraries and visa applications.
• Manage expense claims and administrative processes with accuracy and attention to detail.
• Act as a key liaison between executives and internal and external stakeholders.
• Coordinate client-facing meetings, business events, and engagement activities.
• Support event logistics, vendor coordination, and onsite event execution when required.

Skills

Calendar management

Speaking English & Chinese

Executive support

Stakeholder liaison

Tools

Microsoft Office

Job description

Executive Assistant - Financial Services Industry

We are partnering with a leading financial services firm to identify an experienced Executive Assistant to support senior executives in Hong Kong. This is an excellent opportunity to join a highly professional, fast-paced, and internationally connected environment where you will play a critical role in ensuring smooth business operations and executive support.

Our client is a leading global investment and financial services firm with a strong presence across Asia and international markets. Renowned for its collaborative culture and high-performing environment, the firm partners with a diverse range of institutional and corporate stakeholders globally.

Description

• Provide comprehensive administrative support to senior executives
• Manage complex calendars, scheduling, and meeting coordination across multiple time zones
• Coordinate domestic and international travel arrangements, including itineraries and visa applications
• Manage expense claims and administrative processes with accuracy and attention to detail
• Act as a key liaison between executives and internal and external stakeholders
• Coordinate client-facing meetings, business events, and engagement activities
• Support event logistics, vendor coordination, and onsite event execution when required

Profile

• Minimum 4 years of Executive Assistant experience supporting senior management
• Experience gained within financial services, professional services, consulting, multinational corporations, or other fast-paced environments
• Strong calendar management and international meeting coordination experience
• Excellent organisational skills with the ability to manage competing priorities
• Strong communication skills in English and Chinese
• Proficient in Microsoft Office applications

Job Offer

• Opportunity to support senior leadership in a prestigious international organisation
• Collaborative and high-performing culture
• Exposure to regional and global stakeholders
• Stable platform with long-term career development opportunities