Executive Assistant & Administrative Lead

Hongkong Land Group Limited; Hong Kong; On-site; HKD 300,000 - 420,000; Full time

Job summary

Hongkong Land is seeking an experienced secretarial professional to support designated teams and senior stakeholders in a fast-paced environment. You will manage executives’ schedules, coordinate meetings and venues, and handle travel logistics to ensure smooth operations.

In this role you will prepare expense reimbursements, coordinate office services, and support company events while collaborating with the Secretarial Pool to provide backup coverage when needed.

Qualifications

• Bachelor's degree in Business Administration or related discipline.
• Min. 3 years of relevant experience in secretarial/administrative/executive support.
• Proficiency in English and Chinese word processing and common office software.

Responsibilities

• Provide professional secretarial and administrative support to designated teams and senior stakeholders.
• Manage senior executives’ schedules and coordinate meetings, including venue arrangements and logistics.
• Coordinate end-to-end business travel arrangements with travellers, internal teams, and external service providers.
• Prepare and submit expense reimbursement applications with complete supporting documents.
• Coordinate workplace and general administrative services, including office supplies, courier, deliveries, and event support.
• Collaborate within the Secretarial Pool and provide backup coverage during periods of absence or vacancy.

Skills

Secretarial support

Administrative support

Multitasking

English & Chinese (Mandarin)

Education

Bachelor's degree in Business Administration

Tools

Office Suite

Job description

Hongkong Land is seeking an experienced secretarial professional to support designated teams and senior stakeholders in a fast-paced environment. You will manage executives’ schedules, coordinate meetings and venues, and handle travel logistics to ensure smooth operations.

In this role you will prepare expense reimbursements, coordinate office services, and support company events while collaborating with the Secretarial Pool to provide backup coverage when needed.