Executive Assistant (Admin & Business Development)

Chainova Technology Limited; Hong Kong; On-site; HKD 290,000 - 424,000; Full time

Benefits offered by this job

Year-end bonus

MPF

Annual leave

Statutory benefits

Job summary

Chainova Technology Limited in Hong Kong is seeking a proactive Executive Assistant to support management with daily administration and business development responsibilities in a growing AI and logistics technology company.

The role combines executive support with business development tasks, requiring bilingual English/Chinese communication, calendar and travel management, document drafting, CRM upkeep and collaboration with internal teams and external partners.

Qualifications

• 2+ years of experience as an executive assistant, personal assistant, administrator or business development assistant.
• Diploma or Degree in Business Administration, Marketing, Logistics or related field.
• Excellent written and spoken English and Chinese (Cantonese and Mandarin).
• Well organised, detail-minded and able to handle multiple tasks and deadlines.
• Proactive, discreet with confidential information, and able to work independently.

Responsibilities

• Manage management's calendar, meetings, appointments and travel arrangements, including overseas business trips.
• Prepare meeting agendas, take minutes and follow up on action items and deadlines.
• Draft, proofread and format business correspondence, letters, reports and presentations in English and Chinese.
• Handle general office administration, filing, document control and office supplies.
• Coordinate with company secretary, accountant, auditor, bank and government departments on company matters.

Skills

Executive support

Calendar management

Multitasking

Bilingual English/Chinese

Communication skills

Education

Diploma/Degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Google Workspace

AI productivity tools

Job description

Executive Assistant (Admin & Business Development)

Chainova Technology Limited is seeking a proactive Executive Assistant to support management in daily administration and business development as the company grows. This role combines executive support with business development responsibilities, offering exposure to business strategy and operations in a growing AI and logistics technology company.

Key responsibilities

Manage management's calendar, meetings, appointments and travel arrangements, including overseas business trips

Prepare meeting agendas, take minutes and follow up on action items and deadlines

Draft, proofread and format business correspondence, letters, reports and presentations in English and Chinese

Handle general office administration, filing, document control and office supplies

Coordinate with the company secretary, accountant, auditor, bank and government departments on company matters (e.g. BR renewal, tax and statutory filings)

Support HR administration such as recruitment arrangements, onboarding documents, leave and attendance records

Conduct market and competitor research and prepare summaries for management

Maintain the customer and partner database (CRM), and keep leads and follow-up records up to date

Prepare proposals, quotations, company profiles and sales presentation materials

Coordinate client meetings, product demonstrations, events and exhibitions

About you

Diploma or Degree in Business Administration, Marketing, Logistics or a related field

2+ years of experience as an executive assistant, personal assistant, administrator or business development assistant (fresh graduates with relevant internship experience are welcome to apply)

Experience in logistics, freight forwarding or technology companies is an advantage

Proficient in Microsoft Word, Excel and PowerPoint; familiar with Google Workspace and AI productivity tools is a plus

Excellent written and spoken English and Chinese (Cantonese and Mandarin)

Well organised, detail-minded and able to handle multiple tasks and deadlines

Proactive, discreet with confidential information, and able to work independently

Good communication and interpersonal skills when dealing with customers and partners

Must have the legal right to work in Hong Kong

About us

Chainova Technology Limited is a Hong Kong technology company. We build an AI-powered, integrated logistics business platform for SME freight forwarders and third-party logistics (3PL) operators, covering warehouse management, AI CRM, quoting, shipment tracking, operations and finance.

Fixed monthly salary + yearend bonus

Permanent position with MPF, annual leave and statutory benefits

Work closely with management and gain exposure to business strategy and development

Hands-on experience in a growing AI and logistics technology company

Career growth opportunities as the company expands