Executive Assistant [$28,280 \\ 9 months \\ Wan Chai] (T2026-0447)

Nova Management Consultants (Asia) Limited; Hong Kong; On-site; HKD 424,000 - 580,000; Full time

Job summary

Nova Management Consultants (Asia) Limited seeks an Executive Assistant to support the CTR2 system development and its integration into CMPR. The role will liaise with contractors, coordinate milestones, and manage communications across high-priority initiatives in the Drug Office.

The ideal candidate has a HK bachelor degree, bilingual English/Chinese, and up to two years’ relevant experience in system implementation or IT project coordination.

Qualifications

• Bachelor degree in a relevant field from a Hong Kong university.
• Proficient in English and Chinese; CRE Level 2 or equivalent language requirements.
• PMP certification preferred.
• Two years’ full-time experience in system implementation or IT project management; public administration or office administration is a plus.

Responsibilities

• Support development and implementation of CTR2 system.
• Assist with preparing Drug Office integration into CMPR.
• Coordinate with contractor on user requirements; assist with UAT for CTR2 API.
• Monitor CTR2 milestones; organize development and external stakeholder meetings.
• Conduct outreach to private clinics and medical practitioners to promote CTR2 usage.
• Review and prepare licensing documents for CMPR.
• Perform additional duties as assigned by senior officers.

Skills

Project coordination

Stakeholder management

Communication skills

Bilingual English/Chinese

Education

Bachelor’s degree

Tools

MS Office

Job description

Our client is seeking a proactive Executive Assistant to support the development and implementation of the computer system, namely the Computerised Transaction Record for the Supply of Antimicrobials System, Phase 2. The successful candidate will work at the Licensing and Compliance Division of the Drug Office and will act as a key liaison and project coordinator to ensure smooth operations across multiple high-priority initiatives. In this role, the appointee will play a vital part in driving the CTR2 project forward, facilitating critical system integrations, managing stakeholder outreach, and assisting with the Drug Office's historic transition into the newly established Hong Kong Centre for Medical Products Regulation.

The key responsibilities and entry requirements for the position are outlined below:

Key Responsibilities

1. Support the development and implementation of the computer system: Computerised Transaction Record for the Supply of Antimicrobials System- Phase 2 ("CTR2"); and

2. Assist with the preparation for Drug Office to integrate into the Hong Kong Centre for Medical Products Regulation ("CMPR").

3. To deliver and liaise with contractor on the user requirements of CTR2, identify risks and issues affecting the schedule and escape them as necessary, and to perform the User Acceptance Test for the developed Application Programming Interface (API);

4. To monitor and follow the CTR2 project, ensuring timely delivery by tracking milestones, organising project development meetings and other meetings with external stakeholders;

5. To perform outreach to private clinics and medical practitioners to promote the use of CTR2;

6. To review, update, amend, draft and prepare licensing documents for the Hong Kong Centre for Medical Products Regulation (CMPR);

7. To perform any other duties as assigned by senior officers.

Requirements

1. A permanent resident of the Hong Kong Special Administrative Region;

2. A bachelor degree, preferably in the areas of Systems Management, Business Management, Public Administration, Project Management or equivalent bachelor's degree from a Hong Kong university;

3. A good command of both Chinese and English and have met the language proficiency requirements of Level 2 in the two language papers in the Common Recruitment Examination (CRE) or equivalent (i.e. (i) Level 5 or above in Chinese Language of the Hong Kong Diploma of Secondary Education Examination (HKDSEE). Level 5 or above in English Language of the HKDSEE; (ii) Grade C or above in Chinese Language and Culture or Chinese Language and Literature of the Hong Kong Advanced Level Examination (HKALE). Grade C or above in Use of English of the HKALE or in English Language of the General Certificate of Education (Advanced Level) (GCE A Level); (iii) An overall band of 6.5 or above with no subtest score below band 6 obtained in the same sitting in the Academic Module of the International English Language Testing System (IELTS) within the two-year validity period of the test. The IELTS test result must be valid on any date during the application period);

4. Preferably with two (2) years full-time working experience in the areas of system implementation, IT project management, human resources management, public administration, office administration;

5. Holder of PMP cert is preferred

6. Have good knowledge of computer application, including Microsoft MS Office, including Word, Excel and PowerPoint;

7. Be able to speak fluent Cantonese, English, and preferably be able to speak Putonghua; and

8. Have good communication skills and self-motivation.

Working Hour

-Mon (0900-1800), Tue to Fri (0900-1745)

Work Location

-Wan Chai and/ or other sub-offices

-Wan Chai work location is Room 2001-2002, 20/F, Dah Sing Financial Centre, 248 Queen's Road East, Wan Chai, Hong Kong.

Your application will include the following questions: Which of the following statements best describes your right to work in Hong Kong?

What can I earn as an Executive Assistant