Executive Assistant II (General Administration Department) [Ruttonjee & Tang Shiu Kin Hospitals]

Hospital Authority; Hong Kong; On-site; HKD 225,000 - 273,000; Full time

Job summary

Hospital Authority - Kowloon Central Cluster is seeking an Executive Assistant II for the General Administration Department at Ruttonjee & Tang Shiu Kin Hospitals (HKIC). The role covers administrative, secretarial and clerical duties to support daily operations and service delivery.

Entry requirements include University Graduates or completion of F.5/S.5 with HKCEE/HKDSE results and a diploma in a specialized function. Proficiency in English and Chinese, plus strong PC skills, are preferred.

Qualifications

• University graduates; OR Completed F.5/S.5 with: i) passes in 5 HKCEE subjects including English and Chinese; OR ii) 5 HKDSE subjects with English/Chinese at Level 2 and other requirements, plus a diploma in a specialized function.
• Diploma in a specialized function is required as part of entry.
• A good command of both English and Chinese and proficiency in PC applications.

Responsibilities

• Provide administrative, secretarial and clerical support for daily operations and various administrative services.
• Prepare presentation papers or reports, take meeting notes, and draft correspondences and press releases.
• Support daily operations related to telecommunication services.
• Assist in asset management, procurement and material management at local level including asset data, stock-taking and asset disposal.
• Assist in coordinating meetings, programmes and activities and handling stakeholder enquiries.
• Assist in website updating and maintenance; perform general clerical duties as assigned.

Skills

Secretarial support

Executive support

Bilingual English/Chinese

Advanced Excel

PowerPoint

Poster design

Multimedia skills

Interpersonal skills

Teamwork

Integrated Telecommunication Services

Education

University degree or equivalent

Diploma in a specialized function

HKCEE/HKDSE-related entry requirements

Job description

With effect from 1 April 2026, the Hong Kong East Cluster (HKEC) and Hong Kong West Cluster (HKWC) have been integrated to form the Hong Kong Island Cluster (HKIC). For enquiries, please contact relevant HR in-charge of the corresponding job vacancy.

REF. NO.

Executive Assistant II (General Administration Department) [Ruttonjee & Tang Shiu Kin Hospitals] - HKIC261033

Application Deadline: 10 November 2026

Date of Issue: 28 October 2026

Vacancy Notification Circular No. HKIC261033

Department / Hospital / Cluster: General Administration Department / Ruttonjee & Tang Shiu Kin Hospitals / Hong Kong Island Cluster

Pay: HK$20,159 to HK$24,503 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

• 1. Provide administrative, secretarial and clerical support for the daily operation and task implementation of various administrative service functions, e.g. Business Support Services, Procurement & Supplies, General Administration, Medical Records & Patient Services, Facility Management.
• 2. Prepare presentation papers or report, take meeting notes and/or draft correspondences, and draft press releases.
• 3. Support daily operations related to telecommunication services.
• 4. Assist in asset management, procurement & material management at local level including asset data, stock-taking and asset disposal.
• 5. Assist in the coordinating returns, perform data input and analysis, documentation and records keeping.
• 6. Assist in coordinating and organizing meetings, programmes and/or activities.
• 7. Assist in handling enquiries from stakeholders to ensure effective and timely support.
• 8. Assist in website updating and maintenance
• 9. Perform general clerical duties and any other duties as assigned by supervisors.

Entry Requirements:

• 1. University Graduates; OR
• 2. Completed F.5/S.5 with:
• i) Passes in 5 subjects in the HKCEE, including English Language (Syl B) and Chinese Language, or equivalent; OR
• ii) 5 subjects in the HKDSE attaining the level specified below:
• - Level 2 in English Language and Chinese Language; and
• - Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent
• AND diploma in a specialized function.

Preferred Attributes:

• 1. Experience in providing secretarial / executive support in healthcare setting.
• 2. Good command of both spoken and written English and Chinese.
• 3. Proficient in PC applications, including English and Chinese word processing, MS Word, Photoshop, etc.
• 4. Advanced Excel skills for data analysis and pivot tables.
• 5. Competent in PowerPoint with creative presentation design abilities.
• 6. Experienced in designing creative and attractive posters.
• 7. Possess knowledge in multimedia skills.
• 8. Good communication, interpersonal and organization skills.
• 9. Strong team spirit, able to work independently under pressure and accomplish tasks within tight schedule, and dedicated to quality service.
• 10. Hands on experience in Integrated Telecommunication Services.

For enquiries, please telephone [phone].

Job:

Supervisory, Clerical and General (Including EA rank)