Executive Assistant

Skyline Capital Asia Limited; Hong Kong Island; On-site; HKD 180,000 - 240,000; Full time

Job summary

Skyline Capital Asia Limited 现诚邀多才多艺、积极进取的人力行政助理，提供全面人力资源及行政支援。职位为入门级，强调学习潜力、细致度及语言能力，优先考虑有HR/行政相关课程或实习经验者。

主要职责包括招聘、入职/离职流程、员工档案管理、薪酬福利及员工关系等；亦需协助日程、差旅、会议及行政事务。

Qualifications

• 本科或以上学历，优先人力资源相关专业。
• 欢迎应届毕业生，具相关实习经验者优先但非必要。
• 熟悉香港劳动法、MPF、PDPO及办公规程者优先。

Responsibilities

• 协助端对端招聘流程：刊登职位、筛选简历、安排面试、进行背景查核、拟聘用信。
• 安排入职/离职手续，管理员工档案与培训记录。
• 处理薪酬与福利事务、MPF、医疗保险及福利登记。
• 协助员工关系、绩效考核周期及正向企业文化维护。
• 管理日程、安排会议、安排差旅及相关行政工作。
• 出具会议纪要、资料准备及文稿校对，处理来电来函及访客接待。

Skills

MS Office

HRIS 系统

数据隐私

沟通能力

组织与时间管理

Education

人力资源管理/工商管理/秘书学相关本科或以上学历

Tools

HRIS 系统

Microsoft Office

Job description

Office Manager / HR Manager / Senior Management / 辦公室經理 / 人力資源經理 / 高級管理層

Language Requirement / 語言要求

Cantonese + English (both mandatory) / 粵語 + 英語（均為必須）

Job Summary / 職位概述

現誠聘多才多藝、積極進取的人力行政助理，為人力資源及行政部門提供全面支援。入職者將成為辦公室運作的核心骨幹，負責招聘、入職安排、員工關係、日程編排、文書往來、公幹協調及辦公室管理。此職位屬入門級，適合應屆畢業生投考 —— 本公司重視積極進取的處事態度、細密心思、語文能力及學習潛力，而非豐富工作經驗。曾接觸人力資源及行政事務、或曾修讀秘書課程者，將獲優先考慮。

Key Responsibilities / 主要職責

人力資源職能 / HR Functions

Support end-to-end recruitment process: post job advertisements, screen resumes, coordinate interviews, conduct reference checks, and prepare offer letters
協助處理完整招聘流程：刊登職位廣告、篩選求職信、安排面試、進行履歷查證，以及擬備聘用信

Coordinate onboarding and offboarding procedures: prepare employment contracts, conduct new joiners' orientation, and manage exit formalities
安排入職及離職手續：擬備僱傭合約、為新入職員工辦理入職簡介，以及處理離職程序

Maintain accurate and up-to-date employee records in HR systems; ensure data privacy and compliance with PDPO requirements
於人力資源系統內保持員工紀錄準確及更新；確保資料私隱符合《個人資料（私隱）條例》的規定

Administer compensation and benefits: process payroll data, manage MPF contributions, medical insurance, and employee benefits enrollment
處理薪酬及福利事務：處理薪金資料、辦理強積金供款、醫療保險及員工福利登記

Assist with employee relations: handle employee inquiries, address concerns, support performance review cycles, and maintain positive workplace culture
協助員工關係事務：處理員工查詢、跟進關注事項、協助績效考核週期，以及建立積極正面的企業文化

Coordinate training and development activities: schedule training sessions, manage attendance, prepare materials, and maintain training records
協調培訓及發展活動：編排培訓課程、記錄出席情況、準備教材，以及保存培訓紀錄

行政及秘書職能 / Admin & Secretarial Functions

Manage and maintain executives' diaries and appointments; coordinate meetings and prepare meeting rooms, equipment, and materials in advance
管理及更新主管的日程表及約會紀錄；安排會議，並提前預備會議室、儀器及文件

Answer and screen incoming calls, emails, and visitors; greet guests professionally and route inquiries to appropriate parties
接聽及篩選來電、電郵及訪客；以專業有禮的態度接待訪客，並將查詢轉介至相關同事

Prepare, format, and proofread correspondence, reports, presentations, and internal documents; take accurate minutes of meetings and circulate action items
擬備、排版及校對對外信函、報告、簡報及內部文件；準確記錄會議紀要，並分發待辦事項

Coordinate travel arrangements including flights, hotels, transportation, and visa applications; prepare travel itineraries and expense reports
安排公幹行程，包括機票、酒店、交通及簽證申請；擬備行程表及開支報告

Process expense claims, invoices, and purchase requisitions; manage stationery and office supplies inventory; maintain physical and digital filing systems
處理報銷申請、發票及採購申請；管理文具及辦公用品的存貨；維護實體及電子檔案系統

Support corporate events, client entertainment, official receptions, and employee engagement activities; assist with ad-hoc projects as assigned
協助籌辦公司活動、客戶應酬、官方接待及員工參與活動；並按指派協助處理臨時項目

Requirements / 任職要求

Education / 學歷

Bachelor's degree or above in Human Resources Management, Business Administration, Secretarial Studies, or a related discipline; Higher Diploma with relevant experience will also be considered
人力資源管理、工商管理、秘書學或相關學科本科或以上學歷；具相關經驗的高級文憑畢業生亦會考慮

Fresh graduates welcome — prior HR, admin, or secretarial internship experience is preferred but not required
歡迎應屆畢業生申請 —— 曾從事人力資源、行政或秘書實習者優先考慮，惟非必要條件

Language / 語言（硬性要求）

Fluent in Cantonese (native or near-native) — MUST
粵語流利（母語或接近母語水平）—— 必須

Fluent in English (written and spoken) — MUST
英語流利（書面及口語）—— 必須

Proficiency in Chinese and English typing; shorthand or fast typing speed is a plus
中英文打字速度良好；具速記能力或打字速度快捷者更佳

Core Competencies / 核心能力

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office equipment; familiarity with HRIS systems and collaboration tools (Teams, Zoom)
熟練使用 Microsoft Office 文書軟件及辦公儀器；熟悉人力資源資訊系統及 Teams、Zoom 等協作平台

Meticulous attention to detail with strong proofreading, formatting, and data accuracy skills
處事細心，具備優良的校對、排版及資料處理能力

Excellent organisational and time-management skills; able to prioritise and manage multiple HR and admin tasks simultaneously
組織及時間管理能力出色；能妥善編排工作優次，同時處理多項人力資源及行政事務

Strong interpersonal and communication skills; professional telephone manner, polished presentation, and able to interact with employees at all levels with empathy
人際及溝通能力良好；電話禮儀專業、儀表端莊得體，能以同理心與各級員工溝通

High level of integrity and ability to handle confidential and sensitive employee information with utmost discretion
品格誠信可靠，能以高度審慎的態度處理機密及敏感的員工資料

Punctual, reliable, and able to work independently with minimal supervision
守時可靠，能在甚少監督下獨立完成工作

Proactive, resourceful, and adaptable; comfortable switching between HR and admin tasks as business needs arise
處事積極主動、靈活應變；能因應業務需要在人力資源及行政事務之間靈活轉換

Good understanding of Hong Kong employment laws, MPF, PDPO, and standard office procedures
對香港僱傭法規、強積金、《個人資料（私隱）條例》及一般辦公室運作有基本認識

Preferred / 優先考慮（按優先級排序）

Prior internship or work experience covering both HR and administrative functions
曾從事同時涵蓋人力資源及行政職能的實習或工作

Professional qualifications in HR (e.g., CIPD, SHRM-CP, HKMA Diploma in HRM) or secretarial qualifications (e.g., ICSA, LCCI, Pitman)
持有專業人力資源資格（如 CIPD、SHRM-CP、HKMA 人力資源管理文憑）或專業秘書資格（如 ICSA、LCCI、Pitman）

Experience in multinational companies or professional services firms
曾於跨國企業或專業服務機構工作

Experience with event planning, corporate hospitality, and employee engagement coordination
具活動策劃、公司接待及員工參與活動協調經驗

Career Growth / 職業發展

Structured onboarding and mentorship from senior HR and admin professionals
完善的入職培訓，並由資深人力資源及行政專業人士提供一對一師友指導

Clear promotion path: HR & Admin Assistant → Senior HR & Admin Officer → HR & Admin Manager → Office Manager / Head of HR & Admin
晉升階梯清晰：人力行政助理 → 高級人力行政主任 → 人力行政經理 → 辦公室經理 / 人力行政總監

Exposure to full spectrum of both HR and administrative functions, with opportunity to specialise in either area as career progresses
有機會接觸全方位的人力資源及行政職能，並可隨事業發展選擇專注其中一個範疇

Sponsorship for professional HR or secretarial qualifications and continuous training opportunities
資助考取專業人力資源或秘書資格，並提供持續培訓機會

Annual performance review with tailored career development planning
每年進行績效考核，並按個人情況度身訂造職業發展規劃