Executive Assistant

Boutique Bars Holdings Limited; Hong Kong; On-site; HKD 223,000 - 257,000; Full time

Benefits offered by this job

5-day work week

1-month probation

Staff discount

Medical insurance

Birthday leave & vouchers

Training & development

Job summary

Boutique Bars Holdings Limited is seeking an organized Executive Assistant to support the Marketing & Events Manager in Hong Kong. You will handle calendar tasks, document management, and backend systems while coordinating events and maintaining smooth operations.

Fluency in Cantonese and Mandarin is required; English is a plus. The role is on-site in Central, with a 5-day work week and comprehensive training. Salary is HKD 20,000–23,000 per month.

Qualifications

• Fluent in Cantonese and Mandarin; a fair command of English is an advantage.
• Highly organized with strong attention to detail.
• Experience in executive support, administration, or operations preferred.
• Proficient in MS Office, Canva, and Task Management tools.
• 1–2 years in administration, executive assistance, or hospitality operations.

Responsibilities

• Executive Support: Heavy ad-hoc assistance to Manager, such as calendar management, deck creation, and menu communication coordination.
• Administration & Documentation: Oversee administration, organize documents and operational information, and build backend systems to streamline workflows.
• Social Media: Manage and reply to DMs/comments across both brands' social inboxes.
• Events & VIP: Assist Manager with internal and private events—vendor liaison, logistics, and on-ground support.
• Project Follow-Up: Proactively chase stakeholders and internal teams to keep deliverables moving.
• Workflow Management: Own and update Task Management tools for all event timelines and project statuses.

Skills

Cantonese & Mandarin

Highly organized

Executive support

MS Office

Canva

Task management tools

Education

Diploma or equivalent

Tools

MS Office

Canva

Job description

We're hiring a highly organized Executive Assistant to support a Marketing & Events Manager across hospitality operations. You'll handle ad-hoc tasks, oversee administration, organize documents and operational information, build backend systems, manage digital communications, coordinate events, and keep projects on track. Cantonese and Putonghua fluency is required.

Key Responsibilities

Executive Support: Heavy ad-hoc assistance to Manager, such as calendar management, deck creation (PowerPoint/Canva), and menu communication coordination with internal office.

Administration & Documentation: Oversee administration, organize documents and operational information, and build backend systems to streamline workflows.

Social Media: Manage and reply to DMs/comments across both brands' social inboxes.

Events & VIP: Assist Manager with internal and private events—vendor liaison, logistics, and on-ground support.

Project Follow-Up: Proactively chase stakeholders and internal teams to keep deliverables moving.

Workflow Management: Own and update Task Management tools for all event timelines and project statuses.

Requirements

• Fluent in Cantonese and Mandarin; a fair command of English is an advantage
• Highly organized with strong attention to detail
• Experience in executive support, administration, or operations preferred
• Proficient in MS Office, Canva, and Task Management tools
• 1–2 years in administration, executive assistance, or hospitality operations.

Remuneration and compensation package including:

• 5-day work week, 9 to 10 hours a day
• 1-month Probation
• Staff Discount
• Medical Insurance
• Birthday Leave & Voucher
• Comprehensive On-job Training & Development

Salary

• 20000 - 23000 / MONTH

Job Function

• 文職
• 接待
• 補習
• 導師 - 行政
• 會計
• 一般文員

Location

• 中環

Employment Term

• 全職

Employment Term

• 長期

Education

• 文憑或相等程度