Events Planning Executive

Kimpton-Tsim-Sha-Tsui-Hong-Kong; Hong Kong; On-site; HKD 223,000 - 357,000; Full time

Benefits offered by this job

Five-day work week

Medical Insurance

Life Insurance

Staff Discount

On-the-job training

Paid Marriage Leave

Birthday Leave

Paternity Leave

Job summary

Kimpton Tsim Sha Tsui Hong Kong is seeking an organized Event Planning Executive to provide essential administrative support to the Sales and Marketing department. You will manage calendars, coordinate site visits, and assist with event proposals, contracts, and promotional activities.

The role requires handling event bookings from start to finish, coordinating vendors and venues, and preparing BEOs. Fluency in English and Chinese (Cantonese/Mandarin) is essential, with teamwork and proactive

Qualifications

• Bachelor's degree in business administration or equivalent.
• Strong organizational and time management skills with ability to handle multiple priorities.
• Excellent communication and interpersonal skills.
• High level of attention to detail and accuracy.

Responsibilities

• Provide daily administrative support including managing calendars, scheduling meetings and site visits, and preparing reports.
• Handle general office duties such as answering phones, processing mail, and ordering supplies.
• Manage all aspects of assigned event bookings from contract handover to completion.
• Qualify incoming sales inquiries and route them to the appropriate sales team member promptly.
• Assist with preparation of event proposals, contracts, and other sales-related documents.
• Coordinate event logistics including vendor communication, venue arrangements, and catering coordination.
• Prepare BEOs for all events held in hotel event venue.
• Assist planning and execution of sales events and promotional activities.
• Prepare and distribute event-related materials such as brochures, flyers and presentations.
• Process event orders and invoices accurately and efficiently.
• Maintain accurate sales records and customer information in systems like Opera, Delphi, etc.
• Collaborate with other departments to ensure seamless communication and workflow.
• Monitor market trends and track competitor activity to support sales activities.

Skills

Organizational skills

Time management

Communication

Attention to detail

Team player

Education

Bachelor's degree

Tools

Opera

Delphi

Job description

We are seeking a highly organized and detail-oriented Event Planning ExecutiveatKimpton Tsim Sha Tsui Hong Kongto provide essential administrative support and contribute to the overall success of the Sales and Marketing department. This role is perfect for someone who thrives in a fast-paced environment, enjoys working as part of a team, and is eager to learn and grow within the Sales and Marketing field.

A little taste of your day-to-day

Every day is different, but you’ll mostly be:

• Providing daily administrative support including managing calendars, scheduling meetings and site visits and preparing reports.
• Handling general office duties, such as answering phones, processing mail, and ordering supplies.
• Managing all aspects of assigned event bookings from contract handover to completion.
• Qualifying incoming sales inquiries and routing them to the appropriate sales team member in a timely manner.
• Assisting with the preparation of event proposals, contracts, and other sales-related documents.
• Coordinating event logistics, including vendor communication, venue arrangements, and catering coordination assigned by managers.
• Preparing BEOs for all events held in hotel event venue.
• Assisting with the planning and execution of sales events and promotional activities.
• Preparing and distributing event-related materials, such as brochures, flyers and presentations.
• Processing event orders and invoices accurately and efficiently.
• Maintaining accurate and up-to-date sales records and customer information in relevant systems e.g. Opera, Delphi, etc.
• Collaborating effectively with other departments to ensure seamless communication and efficient workflow.
• Monitoring market trends and tracking competitor activity to support the sales team members in their sales activities

What we need from you

• A bachelor's degree in business administration or equivalent.
• Excellent organizational and time management skills, with the ability to handle multiple priorities.
• Excellent communication and interpersonal skills.
• High level of attention to detail and accuracy.
• Positive attitude, proactive approach, and strong work ethic.
• Ability to work independently as well as effectively within a team environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with software (e.g., Opera/ Delphi) is a plus.
• Fluency in English and Chinese (Cantonese and Mandarin) is a must, speaking and writing; knowledge of additional languages is a plus.

We are an equal opportunity employer. All applications will be treated in strict confidence. Personal data collected will be used for recruitment purpose only. Applicants who do not hear from us within six weeks should consider their applications unsuccessful.

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員工福利 Benefits

• 五天工作 5-Day Work
• 醫療津貼 Medical Insurance
• 人壽保險 Life Insurance
• 員工折扣優惠 Staff Discount
• 在職培訓 On-the-job training
• 有薪婚假 Marriage Leave
• 生日假期 Birthday Leave
• 侍產假 Paternity Leave

行業 Industry

• 酒店 / 賓館 Hotel / Hospitality

工作種類 Job Category

• 款待 / 酒店 (客戶服務) Hospitality / Hotel (Customer Service)
• 款待 / 酒店 (餐飲服務部) Hospitality / Hotel (Food & Beverage)
• 款待 / 酒店 (其他) Hospitality / Hotel (Others)
• 餐飲 (客戶服務員) Catering (Customer Service)
• 市場營銷 / 公共關係 (公共關係 - 活動管理) Marketing / Public Relations (Public Relations - Event Management)

工作地點 Location

• 尖沙咀 Tsim Sha Tsui

經驗要求 Experience

• 1-5 年 / years

學歷要求 Education

• 學士 Bachelor