Management Executive

Hong Kong Interbank Clearing Limited; Hong Kong; On-site; HKD 420,000 - 650,000; Full time

Job summary

Hong Kong Interbank Clearing Limited seeks a seasoned Secretariat professional to support the senior executive office, the HKICL Board and Sub-Committees. The role involves drafting agendas, papers, minutes, and reports, coordinating meetings, and ensuring follow-up actions are tracked across committees.

The candidate should have a university degree in business administration or related fields, with at least 7 years’ experience in committee work. Proficiency in English and Chinese is essential.

Qualifications

• University education in business administration, corporate governance, communications or related disciplines.
• Excellent writing skills in both English and Chinese.
• Good command of spoken English and Chinese (Cantonese and Putonghua).
• Strong organizational skills with attention to detail and ability to manage multiple priorities.

Responsibilities

• Provide high-quality secretariat support for the senior executive office, the Board and Sub-Committees.
• Draft, review and coordinate agendas, papers, minutes, reports and letters.
• Follow up on meeting actions to ensure proper follow-through.
• Manage protocols between the Board and senior executive office.
• Coordinate committee work and liaise with internal and external parties professionally.
• Coordinate with departmental secretariat on secretarial issues and maintain confidential records.

Skills

Organizational skills

English writing

Chinese writing

Bilingual English/Chinese

Communication & interpersonal skills

Education

University degree in business administration / corporate governance

Job description

• Provide high-quality of secretariat services for the senior executive office, the HKICL Board and its Sub-Committees
• Draft, review and coordinate different types of business documents, including meeting agendas, papers, minutes, reports, proposals, presentations and letters, etc.
• Follow up on matters raised at meetings to ensure appropriate follow-up actions are taken
• Manage protocols between the Board and the senior executive office
• Coordinate committee work and liaising with both internal and external parties in a professional manner
• Coordinate with departmental secretariat regarding secretarial issues
• Maintain an organized and effective document management system for confidential files and records

Requirements

• University education in business administration, corporate governance, communications or related disciplines
• At least 7 years’ working experience in committee work, preferably in the banking, finance, public or government sector
• Strong organizational skills with attention to detail and ability to manage multiple priorities
• Excellent writing skills in both English and Chinese
• Good command of spoken English and Chinese (Cantonese and Putonghua)
• Capable of dealing with internal and external business executives and officials
• Responsible, independent, well-organized and self-motivated with strong communication and interpersonal skills
• Candidates with less experience may be considered as Assistant Management Executive