Executive Admin & Operations Coordinator

Charterhouse Hong Kong; Hong Kong; On-site; HKD 335,000 - 402,000; Full time

Benefits offered by this job

Discretionary Bonus

Job summary

Charterhouse Hong Kong is seeking an experienced executive administrator to support the General Manager with calendar management and travel arrangements. The role requires strong organizational skills in a fast-paced, multinational setting.

You will prepare business plans, monitor budgets, coordinate operations, and assist with onboarding and governance across divisions. English and Chinese language proficiency is essential to liaise with internal and external stakeholders.

Qualifications

• Experience delivering executive support in multinational or fast-paced settings.
• Strong planning, time management and proactive problem solving.
• Excellent English and Chinese communication, written and verbal.
• Advanced proficiency with Excel, PowerPoint and Word.

Responsibilities

• Administer the GM's calendar end-to-end and resolve scheduling conflicts.
• Handle professional correspondence and arrange travel itineraries.
• Prepare business planning documents, targets, and market data.
• Coordinate POS supplies, licensing, uniform procurement, and sustainability.
• Support budgeting, governance, and the annual master calendar.
• Facilitate onboarding and integration for new hires and spaces.

Skills

Executive support

Calendar management

Multitasking

Bilingual ENG-CN

Office suite

Tools

Excel

PowerPoint

Word

Job description

Charterhouse Hong Kong is seeking an experienced executive administrator to support the General Manager with calendar management and travel arrangements. The role requires strong organizational skills in a fast-paced, multinational setting.

You will prepare business plans, monitor budgets, coordinate operations, and assist with onboarding and governance across divisions. English and Chinese language proficiency is essential to liaise with internal and external stakeholders.