Strategic Executive Admin & Operations Lead

Charterhouse Limited; Hong Kong; On-site; HKD 360,000 - 600,000; Full time

Job summary

Charterhouse Limited is seeking an experienced executive assistant in Hong Kong to support the General Manager with calendar management, travel planning, and briefing preparation. The role emphasizes meticulous scheduling, proactive problem solving, and strong coordination across multinational operations.

The successful candidate will combine organizational mastery with bilingual communication skills in English and Chinese, and will adeptly handle emails, meetings, and document preparation in a

Qualifications

• A strong, proven track record of providing high-caliber administrative and executive support within multinational or fast-paced corporate settings.
• Exceptional planning, multitasking, and time-management capabilities with proactive problem solving.
• Strong verbal and written command of English and Chinese; translation abilities are a plus.
• High-level proficiency in Excel, PowerPoint, Word and quick learning of new business software.

Responsibilities

• Executive Support & Schedule Management: direct end-to-end calendar administration and travel arrangements for the General Manager.
• Retail Operations & Frontline Support: manage core planning documents, POS supplies, licensing, and supplier coordination.
• Divisional Governance & Planning: build and maintain the annual master calendar and coordinate agendas/logistics for events.
• Financial & Budget Tracking: forecast T&E budgets and monitor expenditures to identify savings.
• Team Onboarding & Integration: coordinate logistics for new hires and ensure smooth onboarding.

Skills

Executive support

Calendar management

Multilingual English/Chinese

Office software proficiency

Job description

Charterhouse Limited is seeking an experienced executive assistant in Hong Kong to support the General Manager with calendar management, travel planning, and briefing preparation. The role emphasizes meticulous scheduling, proactive problem solving, and strong coordination across multinational operations.

The successful candidate will combine organizational mastery with bilingual communication skills in English and Chinese, and will adeptly handle emails, meetings, and document preparation in a