Event Coordinator (Fresh Graduates Welcome)

COI Communications Ltd.; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

COI Communications Ltd. in Hong Kong seeks an Event Coordinator to assist the Project Manager in planning and executing luxury and lifestyle events. You will manage brand pop-ups, talent bookings, photography, and entertainment activations, ensuring seamless execution and exceptional client experiences.

The role emphasizes storytelling, vendor liaison, and meticulous logistics. Strong English communication is required; Cantonese/Mandarin a plus.

Qualifications

• Fresh graduates with a passion for events, communications, or entertainment marketing are welcome (0–2 years of relevant experience or internships in luxury/lifestyle is a plus).
• Strong initiative in vendor sourcing, procurement, and problem-solving, with high attention to detail.
• Calm and adaptable when managing tight deadlines and fast-paced live event environments.
• Passionate about storytelling, talent coordination, entertainment trends and social media.
• Excellent communication skills in English; proficiency in Cantonese and/or Mandarin is a plus.
• Proactive team player eager to learn in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Willingness to work flexible hours and adapt to different time zones as needed.
• Experience working with luxury or lifestyle brands.
• Familiarity with event production, talent management, and creative storytelling.
• Available immediately or within short notice is highly preferred.

Responsibilities

• Support the Project Managers in planning and execution of creative events, including brand pop-ups, talent bookings, photography, and entertainment activations.
• Coordinate, source, and work with vendors, suppliers, and production partners (e.g., event props, AV, staging, print production, floral arrangements).
• Assist in developing creative pitches and storytelling concepts that align with client objectives and brand messaging.
• Coordinate with vendors, talent agencies, and production teams to ensure seamless execution of events and activations.
• Manage logistics for events, including celebrity/KOL bookings, catering, floral arrangements, and on-site coordination.
• Assist in monitoring project timelines, budgets, and deliverables, providing regular updates to the Project Managers.
• Maintain clear communication with clients, vendors, and internal teams throughout the project lifecycle.
• Organize manpower and host/hostess bookings, including vetting, training, and contact management.
• Support in preparing event documentation, including contracts, budgets, and production schedules.
• Assist in troubleshooting and resolving event-related issues, escalating to the Project Managers when necessary.

Skills

Event coordination

Vendor management

Storytelling

Communication skills

Attention to detail

Time management

Microsoft Office

English proficiency

Team player

Tools

Microsoft Office Suite

Job description

COI stands for Collection of Individuals – Based in Hong Kong, COI Communications is a boutique events & communications agency founded with a curious spirit and a specific objective: to offer businesses a new way to engage their audience in its most genuine, yet creative form. We curate the best collection of talent from our core team, our vendors and collaborators and clients - because we believe that a group of likeminded and determined individuals working together in tandem can create a force strong enough to break traditions, assumptions and expectations.

About the role:

The Event Coordinator will support the Project Manager in planning and executing creative and experiential projects for luxury and lifestyle clients. This role focuses on storytelling-driven events, including brand pop-ups, talent bookings, photography, and entertainment activations. The ideal candidate is creative, detail-oriented, and has a passion for delivering exceptional client experiences.

Key responsibilities including but not limited to:

Support the Project Managers in the planning and execution of creative events, including brand pop-ups, talent bookings, photography, and entertainment activations

Coordinate, source, and work with vendors, suppliers, and production partners (e.g., event props, AV, staging, print production, floral arrangements)

Assist in developing creative pitches and storytelling concepts that align with client objectives and brand messaging

Coordinate with vendors, talent agencies, and production teams to ensure seamless execution of events and activations

Manage logistics for events, including celebrity/KOL bookings, catering, floral arrangements, and on-site coordination

Assist in monitoring project timelines, budgets, and deliverables, providing regular updates to the Project Managers

Maintain clear communication with clients, vendors, and internal teams throughout the project lifecycle

Organize manpower and host/hostess bookings, including vetting, training, and contact management

Support in preparing event documentation, including contracts, budgets, and production schedules

Assist in troubleshooting and resolving event-related issues, escalating to the Project Managers when necessary

Key Attributes:

Fresh Graduates with a passion for events, communications, or entertainment marketing are welcome (0–2 years of relevant experience or internships in luxury/lifestyle is a plus)

Strong initiative in vendor sourcing, procurement, and problem-solving, with high attention to detail

Calm and adaptable when managing tight deadlines and fast-paced live event environments

Passionate about storytelling, talent coordination, entertainment trends and social media

Excellent communication skills in English; proficiency in Cantonese and/or Mandarin is a plus

Proactive team player eager to learn in a fast-paced environment

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Willingness to work flexible hours and adapt to different time zones as needed

Experience working with luxury or lifestyle brands

Familiarity with event production, talent management, and creative storytelling

Available immediately or within short notice is highly preferred