Luxury Experiential Events Coordinator

COI Communications Ltd.; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

COI Communications Ltd. in Hong Kong seeks an Event Coordinator to assist the Project Manager in planning and executing luxury and lifestyle events. You will manage brand pop-ups, talent bookings, photography, and entertainment activations, ensuring seamless execution and exceptional client experiences.

The role emphasizes storytelling, vendor liaison, and meticulous logistics. Strong English communication is required; Cantonese/Mandarin a plus.

Qualifications

• Fresh graduates with a passion for events, communications, or entertainment marketing are welcome (0–2 years of relevant experience or internships in luxury/lifestyle is a plus).
• Strong initiative in vendor sourcing, procurement, and problem-solving, with high attention to detail.
• Calm and adaptable when managing tight deadlines and fast-paced live event environments.
• Passionate about storytelling, talent coordination, entertainment trends and social media.
• Excellent communication skills in English; proficiency in Cantonese and/or Mandarin is a plus.
• Proactive team player eager to learn in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Willingness to work flexible hours and adapt to different time zones as needed.
• Experience working with luxury or lifestyle brands.
• Familiarity with event production, talent management, and creative storytelling.
• Available immediately or within short notice is highly preferred.

Responsibilities

• Support the Project Managers in planning and execution of creative events, including brand pop-ups, talent bookings, photography, and entertainment activations.
• Coordinate, source, and work with vendors, suppliers, and production partners (e.g., event props, AV, staging, print production, floral arrangements).
• Assist in developing creative pitches and storytelling concepts that align with client objectives and brand messaging.
• Coordinate with vendors, talent agencies, and production teams to ensure seamless execution of events and activations.
• Manage logistics for events, including celebrity/KOL bookings, catering, floral arrangements, and on-site coordination.
• Assist in monitoring project timelines, budgets, and deliverables, providing regular updates to the Project Managers.
• Maintain clear communication with clients, vendors, and internal teams throughout the project lifecycle.
• Organize manpower and host/hostess bookings, including vetting, training, and contact management.
• Support in preparing event documentation, including contracts, budgets, and production schedules.
• Assist in troubleshooting and resolving event-related issues, escalating to the Project Managers when necessary.

Skills

Event coordination

Vendor management

Storytelling

Communication skills

Attention to detail

Time management

Microsoft Office

English proficiency

Team player

Tools

Microsoft Office Suite

Job description

COI Communications Ltd. in Hong Kong seeks an Event Coordinator to assist the Project Manager in planning and executing luxury and lifestyle events. You will manage brand pop-ups, talent bookings, photography, and entertainment activations, ensuring seamless execution and exceptional client experiences.

The role emphasizes storytelling, vendor liaison, and meticulous logistics. Strong English communication is required; Cantonese/Mandarin a plus.