Assistant Operations Manager - Event Management

COI Communications Ltd.; Hong Kong; On-site; HKD 420,000 - 720,000; Full time

Job summary

COI Communications Ltd. in Hong Kong is seeking an Assistant Operations Manager for luxury event production.

You will manage technical design, production lifecycle, and on-site execution across premium venues, coordinating with designers, vendors, and internal teams to deliver flawless experiential installations. The ideal candidate has 3+ years in event production or technical management, strong CAD/SketchUp skills, and a proven ability to manage budgets and schedules in fast-paced

Qualifications

• Over 3 years of solid experience in event production, installation, or technical management.
• Experience with luxury brand events, premium exhibitions, or high-end experiential activations.
• Ability to read and interpret technical drawings (e.g., CAD and SketchUp, Production Drawing).
• Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously.
• Excellent communication skills in English; Cantonese/Mandarin desirable.
• Solid understanding of project management principles and tools, with experience in budget tracking and timeline management.
• Proactive, solution-oriented, and able to work independently with minimal supervision.
• Willingness to travel for business and factory visits.
• Available to start immediately or on short notice.

Responsibilities

• Manage and follow the entire production process from initial briefing through to production, onsite setup, and dismantle.
• Utilize CAD to review, modify, and interpret technical drawings.
• Read, interpret, and analyse Lighting, AV, and Audio plans to ensure vendor alignment.
• Oversee production stages and floor plans, including overnight onsite move-in setups and tight schedules.
• Leverage relationships with designers and vendors to source talent and equipment for luxury atmospheres.
• Analyse technical plans, identify issues, and collaborate with factories/vendors for solutions.
• Coordinate communication with external vendors to ensure smooth project execution.
• Track milestones, deliverables, and performance indicators; address risks or delays.
• Oversee logistical planning including vendor coordination, production schedules, and on-site support.
• Provide proactive support and solutions for project-related issues.

Skills

Event production

Project management

Vendor management

CAD interpretation

Communication

English proficiency

Time management

Tools

CAD

SketchUp

Production Drawings

Microsoft Office

Job description

Assistant Operations Manager - Event Management

COI stands for Collection of Individuals - Based in Hong Kong, COI Communications is a boutique events & communications agency founded with a curious spirit and a specific objective: to offer businesses a new way to engage their audience in its most genuine, yet creative form. We curate the best collection of talent from our core team, our vendors and collaborators and clients - because we believe that a group of likeminded and determined individuals working together in tandem can create a force strong enough to break traditions, assumptions and expectations.

About the Role:

The Assistant Operations Manager will play a critical, hands-on managerial role in the production and technical design, structural execution, and AV/lighting management of high-end experiential projects and luxury installation across Hong Kong. This position is ideal for a seasoned technical and event expert who understands the meticulous standards of luxury brands, possesses structural production knowledge, and commands strong relationships with production, AV Lighting, logistics and technical vendors. You will bridge the gap between creative design and flawless physical execution, overseeing the entire production lifecycle from initial technical drawings to overnight setups.

Key responsibilities including but no limited to:

Manage and follow the entire production process from initial briefing and site measurement through to production, onsite setup, and dismantle, from conception to completion

Utilize CAD to review, modify, and interpret technical drawings

Read, interpret, and analyse complex Lighting, AV, and Audio plans to ensure vendor alignment and smooth production

Manage and oversee the production stages and floor plans, including overnight onsite move-in setups and tight turnaround schedules at premium venues and exhibition halls

Leverage existing relationships with Designers and vendors to source the best talent and equipment for specific luxury atmospheres

Analyse technical plans, identify potential structural or material issues, and collaborate directly with factories/vendors to find efficient, high-quality solutions

Coordinate communication with external vendors to ensure smooth project execution

Track and document project milestones, deliverables, and performance indicators, identifying and addressing potential risks or delays

Oversee logistical planning, including vendor coordination, production schedules, and on-site event support

Provide proactive support and solutions in troubleshooting and resolving project-related issues

Key Attributes:

Over 3 years of solid experience in event production, installation, or technical management, preferably within the luxury or lifestyle sector

Proven track record working on luxury brand events, premium exhibitions, or high-end experiential activations

Proven ability to read and interpret technical drawings (e.g., CAD and SketchUp, Production Drawing)

Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously

Proven ability to work in a fast-paced environment with tight deadlines and changing priorities

Excellent communication skills in English; proficiency in Cantonese and/or Mandarin is highly desirable

Solid understanding of project management principles and tools, with experience in budget tracking and timeline management

Proactive, solution-oriented, and able to work independently with minimal supervision

Strong interpersonal skills and the ability to build relationships with clients, vendors, and internal teams

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Willingness to work flexible hours and adapt to different time zones as needed

Willingness to travel for business and factory visit

Able to produce 3D renderings is a major advantage

Available to start immediately or within short notice