Company Secretarial Officer

Wah Kwong Maritime Transport Holdings Limited; Hong Kong; On-site; HKD 380,000 - 680,000; Full time

Job summary

Wah Kwong Maritime Transport Holdings Limited is seeking a diligent Company Secretarial professional to support the Group and its subsidiaries. The role covers corporate governance, regulatory compliance, KYC processes, and maintaining statutory records.

You will liaise with internal teams and external advisers, and aid in board and committee meeting preparations. The candidate should possess aBachelor's degree in related discipline, HKCGI/CGI exposure is a plus, and at least two years in

Qualifications

• Bachelor's degree required in related field.
• Student or Associate Member of HKCGI or CGI is an advantage.
• Minimum 2 years of relevant experience; less for Assistant role.
• Proactive, highly organized, detail-oriented with strong sense of responsibility.
• Strong time management and multitasking skills; ability to work under pressure.
• Strong analytical, interpersonal and communication skills.
• Proficient in MS Office, including Chinese word processing and Excel.
• Strong command of written and spoken English and Chinese; Putonghua fluency.

Responsibilities

• Handle full spectrum of company secretarial duties for the Group and subsidiaries; ensure regulatory compliance.
• Manage KYC processes and maintain banking documents and accounts for the Group.
• Maintain and update statutory records, registers, and filing systems accurately.
• Assist in organizing and preparing documents for board and committee meetings.
• Liaise and coordinate with internal and external parties for secretarial matters.
• Perform other ad-hoc projects as assigned.

Skills

Proactive attitude

Time management

Attention to detail

Strong communication

Education

Bachelor's Degree in Company Secretarial Studies/Business Administration/ Corporate Governance or related discipline

Tools

MS Office

Chinese word processing

Excel

Job description

• Handle full spectrum of company secretarial duties for the Group and its subsidiaries, ensuring compliance with applicable regulatory requirements and corporate governance standards
• Manage KYC processes and maintain banking documentations and accounts for the Group
• Maintain and update the company statutory records, registers, and company secretarial filing systems in an accurate and timely manner
• Assist in organizing and preparing documentations/materials for board and committee meetings
• Liaise and coordinate with internal and external parties for company secretarial matters
• Perform other ad-hoc projects as assigned

Requirements

• Bachelor's Degree in Company Secretarial Studies/Business Administration/ Corporate Governance or related discipline
• Student or Associate Member of The Hong Kong Chartered Governance Institute (HKCGI) or The Chartered Governance Institute (CGI) is an advantage
• Minimum 2 years of relevant experience in company secretarial field. Less experience will be considered for the position of Company Secretarial Assistant
• Proactive and energetic, highly organized and detail-oriented, with strong sense of responsibility
• Strong time management and multitasking skills, with the ability to work under pressure and meet tight deadlines
• Strong analytical, interpersonal and communication skills
• Proficient in MS Office applications, including Chinese word processing and Excel
• Strong command of written and spoken English and Chinese, with fluency in Putonghua

As an equal opportunity employer, we welcome applications from all qualified individuals. All personal data collected will be treated in strict confidence in accordance with the Hong Kong Special Administrative Region's Personal Data (Privacy) Ordinance and used solely for recruitment-related purposes. Applicants who do not receive an interview invitation within six weeks may consider their application unsuccessful, and all personal data will be retained for six months before being securely destroyed.