Assistant Company Secretary

COFCO (Hong Kong) Limited; Hong Kong; On-site; HKD 480,000 - 720,000; Full time

Job summary

COFCO (Hong Kong) Limited is seeking a seasoned Company Secretarial professional to manage the full spectrum of corporate secretarial affairs for local and overseas group companies, ensuring compliance with Hong Kong laws and offshore regulations.

You will support the legal team in daily affairs, organize board and shareholders meetings, handle regulatory filings, and coordinate cross-regional teams while maintaining secure, up-to-date filing systems.

Qualifications

• Excellent communication and interpersonal skills.
• Excellent verbal and written communication in Chinese and English; Mandarin is a plus.
• Need proactive, independent, mature and meticulous work style.
• Ability to work under pressure and meet tight schedules.

Responsibilities

• Handle full spectrum of company secretarial affairs for local and overseas group companies.
• Manage legal procedures including establishment, renewal, alteration and closure.
• Ensure ongoing compliance such as director/secretary appointments and information updates.
• Disclose substantial shareholders' interests in listed companies.
• Assist the legal team in daily legal affairs and major capital/financial projects.
• Organize board and shareholders meetings; draft resolutions and correspondence.
• Coordinate cross-regional internal teams and act as contact for regulators and advisors.
• Build/refine secretarial filing systems with real-time updates and secure storage.
• Handle ad-hoc tasks assigned by management.

Skills

Communication skills

Bilingual English/Chinese

Mandarin (advantage)

Education

HKCGI Associate Member or equivalent

Job description

Handle full spectrum of company secretarial affairs for local and overseas group companies and manage legal procedures (establishment, renewal, alteration, closure) pursuant to the Hong Kong/offshore laws and relevant regulations.

Ensure compliance with ongoing obligations such as director/secretary/authorized representative appointments, resignations and information updates; disclosure of substantial shareholders' interests in listed companies.

Assist the legal team in daily legal affairs, major capital/financial projects, review various agreements and comply with shareholders' duties.

Organize board/shareholders' meetings, draft resolutions, emails, letters, etc.

Coordinate cross-regional internal departments/teams, act as key contact for regulators and professional advisors.

Build/refine secretarial filing systems for accuracy, real-time updates and secure storage.

Handle ad-hoc tasks assigned by management.

Job Requirement

Associate member of HKCGI or equivalent

Minimum 5-10 years' relevant experience in company secretarial functions

Proactive, independent, mature, meticulous, self-motivated, flexible and able to work under pressure and meet tight schedules

Excellent communication and interpersonal skills

Excellent verbal and written communication skills both in Chinese and English, proficiency in Mandarin is a plus