Business Support Administrator

Wrapology (Hong Kong) Limited; Hong Kong; On-site; HKD 167,000 - 312,000; Full time

Job summary

Wrapology (Hong Kong) Limited is seeking a Business Support Administrator to provide comprehensive administrative support to the General Manager and CCO. The role involves coordinating diaries, preparing documents, and handling meetings while assisting senior account managers with end-to-end sales orders.

You will maintain sales records, raise orders and purchase orders, and ensure accurate documentation. Strong IT skills, independence, and confidentiality are essential in this hands-on,

Qualifications

• Proven experience in an administrative or business support role.
• Strong organisational skills with ability to manage multiple priorities.
• Excellent attention to detail and accuracy.
• Proficient IT skills with Microsoft Office and internal databases.
• Strong written and verbal communication.
• Ability to work independently and as part of a team.
• Discretion and professionalism with confidential information.
• Experience supporting senior management or executives (desirable).
• Experience in sales support or order processing (desirable).

Responsibilities

• Provide administrative support to the General Manager and CCO with day-to-day roles and responsibilities.
• Assist with diary management, scheduling, and coordination of meetings.
• Prepare documents, reports, and presentations as required.
• Take minutes and follow up on actions from management meetings.
• Handle correspondence and communications on behalf of the senior management team.
• Support the senior account managers with the end-to-end sales order process.
• Raise and process sales orders accurately and in a timely manner.
• Raise and process purchase orders, liaising with suppliers as required.
• Maintain and update internal systems with the latest sales, customer, and order information.
• Ensure all sales documentation is accurate, complete, and filed appropriately.

Skills

Administrative experience

MS Office

Communication skills

Tools

Microsoft Office

Internal databases

Job description

The Business Support Administrator provides comprehensive administrative support to the senior management team, primarily the General Manager and Chief Commercial Officer (CCO). The role also involves supporting the senior account managers with sales administration. This is a varied and hands-on role suited to an organised, proactive individual who enjoys managing multiple priorities and supporting senior leaders.

Key responsibilities

Provide administrative support to the General Manager and CCO with their day-to-day roles and responsibilities

Assist with diary management, scheduling, and coordination of meetings

Prepare documents, reports, and presentations as required

Take minutes and follow up on actions from management meetings

Handle correspondence and communications on behalf of the senior management team

Support the senior account managers with the end-to-end sales order process

Raise and process sales orders accurately and in a timely manner

Raise and process purchase orders, liaising with suppliers as required

Maintain and update internal systems with the latest sales, customer, and order information

Ensure all sales documentation is accurate, complete, and filed appropriately

About you

Proven experience in an administrative or business support role

Strong organisational skills and the ability to manage multiple priorities

Excellent attention to detail and accuracy

Confident using IT systems, including Microsoft Office (Word, Excel, Outlook) and internal databases

Strong written and verbal communication skills

Ability to work independently and as part of a team

Discretion and professionalism when handling confidential information

Experience supporting senior management or executives (desirable)

Experience in a sales support or order processing environment (desirable)

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?


• What's your expected monthly basic salary?


• How many years' experience do you have as a Business Support Administrator?


• What is your highest level of education?


• Do you have Business Administration Support experience?