Executive Admin & Sales Support Specialist

Wrapology (Hong Kong) Limited; Hong Kong; On-site; HKD 167,000 - 312,000; Full time

Job summary

Wrapology (Hong Kong) Limited is seeking a Business Support Administrator to provide comprehensive administrative support to the General Manager and CCO. The role involves coordinating diaries, preparing documents, and handling meetings while assisting senior account managers with end-to-end sales orders.

You will maintain sales records, raise orders and purchase orders, and ensure accurate documentation. Strong IT skills, independence, and confidentiality are essential in this hands-on,

Qualifications

• Proven experience in an administrative or business support role.
• Strong organisational skills with ability to manage multiple priorities.
• Excellent attention to detail and accuracy.
• Proficient IT skills with Microsoft Office and internal databases.
• Strong written and verbal communication.
• Ability to work independently and as part of a team.
• Discretion and professionalism with confidential information.
• Experience supporting senior management or executives (desirable).
• Experience in sales support or order processing (desirable).

Responsibilities

• Provide administrative support to the General Manager and CCO with day-to-day roles and responsibilities.
• Assist with diary management, scheduling, and coordination of meetings.
• Prepare documents, reports, and presentations as required.
• Take minutes and follow up on actions from management meetings.
• Handle correspondence and communications on behalf of the senior management team.
• Support the senior account managers with the end-to-end sales order process.
• Raise and process sales orders accurately and in a timely manner.
• Raise and process purchase orders, liaising with suppliers as required.
• Maintain and update internal systems with the latest sales, customer, and order information.
• Ensure all sales documentation is accurate, complete, and filed appropriately.

Skills

Administrative experience

MS Office

Communication skills

Tools

Microsoft Office

Internal databases

Job description

Wrapology (Hong Kong) Limited is seeking a Business Support Administrator to provide comprehensive administrative support to the General Manager and CCO. The role involves coordinating diaries, preparing documents, and handling meetings while assisting senior account managers with end-to-end sales orders.

You will maintain sales records, raise orders and purchase orders, and ensure accurate documentation. Strong IT skills, independence, and confidentiality are essential in this hands-on,