Assistant to the President

TALENT SEARCH LIMITED; Hong Kong; On-site; HKD 469,000 - 781,000; Full time

Benefits offered by this job

Medical, dental, life insurance

Five-day work week

Premium Central office location

Generous annual leave

Performance bonus

Career progression pathways

Job summary

Talent Search Limited in Hong Kong's Central office seeks a highly professional Executive Assistant to support the President. You will manage the calendar and travel, act as liaison with internal and external partners, and prepare materials for executive meetings.

The role requires 3-5 years of C-suite support, fluency in English, Cantonese and Mandarin, strong discretion, and advanced MS Office skills. You will handle confidential information and help coordinate cross-department projects, with

Qualifications

• Experience in executive secretarial or administrative support, preferably for C-suite.
• Excellent written and spoken English, Cantonese and Mandarin.
• Ability to handle confidential corporate information with discretion.

Responsibilities

• Manage the President's calendar and travel arrangements including visas and accommodation.
• Act as gatekeeper for confidential calls, emails, and correspondence with high diplomacy.
• Prepare meeting agendas, briefing materials, and minutes for executive meetings.
• Coordinate cross-department projects and ensure timely action on items.
• Handle executive expense claims and host visiting high-profile guests.

Skills

English fluency

Cantonese fluency

Mandarin fluency

Organizational skills

Multi-tasking

Problem-solving

Emotional intelligence

Discretion

Tools

MS Office Suite

Office productivity tools

Job description

We are seeking a highly professional, proactive, and detail-oriented Executive Assistant (EA) to provide comprehensive administrative and strategic support to the President. Located in our Central office, the ideal candidate will serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the President.

Key Responsibilities:

• Calendar & Travel Management: Manage the President's active calendar, schedule complex meetings, and arrange seamless international travel itineraries, visas, and accommodation.
• Communication & Liaison: Act as a gatekeeper, handling confidential phone calls, emails, and correspondence with high diplomacy, professionalism, and discretion.
• Meeting Support: Prepare meeting agendas, briefing materials, presentations, and accurately record minutes for executive-level meetings.
• Business Coordination: Coordinate cross-departmental projects and follow up on action items assigned by the President to ensure timely execution and completion.
• Office Administration: Handle executive expense claims, maintain professional filings, and assist in welcoming high-profile corporate guests and business partners.

Requirements & Qualifications:

• Experience: Minimum of 3-5 years of executive secretarial or administrative experience, preferably supporting C-suite executives or Presidents within professional environments.
• Language Proficiency: Excellent command of written and spoken English, Cantonese, and Mandarin to smoothly communicate with regional and international partners.
• Technical Skills: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint) and modern office productivity tools.
• Soft Skills: Outstanding organizational and multi-tasking skills, strong problem-solving abilities, exceptional emotional intelligence (EQ), and the resilience to perform well under pressure.
• Discretion: Absolute integrity with a proven track record of handling highly sensitive and confidential corporate information.

Competitive monthly salary package commensurate with experience

• Comprehensive medical, dental, and life insurance benefits
• Five-day work week in a premium office location in Central
• Generous annual leave, performance bonus, and clear career progression pathways