Assistant to Senior Executive

Lai Sun Development Co Ltd; Hong Kong; On-site; HKD 420,000 - 600,000; Full time

Job summary

Lai Sun Development Co Ltd in Hong Kong is seeking a Senior Executive Assistant to manage the Senior Executive’s calendar, meetings, and travel arrangements, coordinating domestic and international travel and itineraries.

You will screen emails and communications, prepare meeting materials, liaise with internal and external stakeholders, and handle confidential information with discretion, while supporting personal arrangements and ad hoc requests.

Qualifications

• Minimum 5 years of experience supporting senior executives, C-suite leaders, or board-level management.
• Proven experience managing schedules and multiple priorities, with hands-on experience in the PRC market will be an advantage.
• Excellent command of written and spoken English and Chinese (Cantonese and Mandarin preferred).
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, multitasking, and problem-solving skills.

Responsibilities

• Manage the Senior Executive’s calendar, appointments, meetings and travel schedules.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, visas, and itineraries.
• Screen, prioritize and manage incoming emails, calls and correspondence.
• Prepare presentations, reports, meeting materials, agendas and minutes.
• Liaise with internal and external stakeholders on behalf of the Senior Executive.
• Track follow-up actions and ensure timely completion of assigned tasks and projects.
• Organize and coordinate meetings, conferences, events and executive functions.
• Manage expenses, reimbursements and administrative documentation.
• Provide personal assistance support, including personal appointments, family-related arrangements and ad hoc requests.
• Handle confidential information with the highest level of professionalism and discretion.
• Anticipate the Senior Executive's needs and proactively resolve issues before they arise.
• Perform other administrative and executive support duties as assigned by the Senior Executive.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Tools

Microsoft Office

Job description

Manage the Senior Executive’s calendar, appointments, meetings and travel schedules.

Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, visas, and itineraries.

Screen, prioritize and manage incoming emails, calls and correspondence.

Prepare presentations, reports, meeting materials, agendas and minutes.

Liaise with internal and external stakeholders on behalf of the Senior Executive.

Track follow-up actions and ensure timely completion of assigned tasks and projects.

Organize and coordinate meetings, conferences, events and executive functions.

Manage expenses, reimbursements and administrative documentation.

Provide personal assistance support, including personal appointments, family-related arrangements and ad hoc requests.

Handle confidential information with the highest level of professionalism and discretion.

Anticipate the Senior Executive's needs and proactively resolve issues before they arise.

Perform other administrative and executive support duties as assigned by the Senior Executive.

Requirements:

Minimum 5 years of experience supporting senior executives, C-suite leaders, or board-level management.

Proven experience managing schedules and multiple priorities, with hands‑on experience in the PRC market will be an advantage.

Excellent command of written and spoken English and Chinese (Cantonese and Mandarin preferred).

Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.

Strong organizational, multitasking, and problem‑solving skills.

Excellent interpersonal and communication skills.

High level of integrity, professionalism, and discretion.

Ability to work independently and remain composed under pressure.

Flexible to accommodate occasional work outside normal office hours.

Candidates admitted under Hong Kong's from Top Talent Pass Scheme (TTPS) with PRC background are welcome.

Personal data provided in the employment applications will be treated in strict confidence and used only for recruitment purpose by the Lai Sun Group Companies. All unsuccessful applications will be destroyed upon completion of the process.

A member of the Lai Sun Group

Lai Sun Group’s principal activities include property investment, property development, investment in and operation of hotels and restaurants, production and distribution of films and TV programs, music production and publishing, management and production of concerts, artiste management, cinema operation, cultural, leisure, entertainment and related facilities and investment holding.

Lai Sun Group’s principal activities include property investment, property development, investment in and operation of hotels and restaurants, production and distribution of films and TV programs, music production and publishing, management and production of concerts, artiste management, cinema operation, cultural, leisure, entertainment and related facilities and investment holding.