Executive & Private Secretary

SUNLAND LEGAL CONSULTING SERVICES COMPANY LIMITED; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

SUNLAND LEGAL CONSULTING SERVICES COMPANY LIMITED is seeking an Administrative Assistant to support office operations, coordinate staff events, and provide executive assistance. A highly organized candidate will manage diverse tasks and contribute to a smooth, efficient workplace.

The role requires diary management, travel arrangements, confidential documentation handling, and coordination of meetings. Strong Mandarin and English communication skills are essential.

Qualifications

• Diploma or above in Business Administration or related discipline.
• 10+ years’ experience in administrative or office support.
• Strong organizational and multitasking skills.
• Good communication skills in Mandarin and English.
• Proficiency in MS Office and general office systems.

Responsibilities

• Office management – Oversee daily office operations, supplies, and facilities to ensure a smooth working environment.
• Event coordination – Plan and arrange staff activities, team gatherings, and company events.
• Executive support – Assist the boss with scheduling, travel arrangements, and personal affairs.
• Meeting arrangements – Organize meetings and handle logistics.
• Documentation – Prepare correspondence, reports, and filing with accuracy and confidentiality.
• Work hours management – Timely collection, organization, and consolidation of employees’ working hours, with accurate system entry.
• Other assigned tasks – Handle tasks delegated by directors and supervisors.

Skills

Mandarin & English communication

Organization & multitasking

MS Office

Education

Diploma or above in Business Administration

Tools

MS Office

Job description

SUNLAND LEGAL CONSULTING SERVICES COMPANY LIMITED View all jobs

We are seeking a highly organized and proactive Administrative Assistant to support office operations, coordinate staff events, and provide executive assistance. This role is ideal for a detail‑oriented individual who enjoys managing diverse tasks and contributing to a smooth, efficient workplace.

Responsibilities

Office management – Oversee daily office operations, supplies, and facilities to ensure a smooth working environment.

Event coordination – Plan and arrange staff activities, team gatherings, and company events.

Executive support – Assist the boss with scheduling, travel arrangements, and personal affairs.

Meeting arrangements – Organize meetings and handle logistics.

Documentation – Prepare correspondence, reports, and filing with accuracy and confidentiality.

Work hours management – Timely collection, organization, and consolidation of employees’ working hours, with accurate system entry.

Other assigned tasks – Handle tasks delegated by directors and supervisors.

Requirements

Diploma or above in Business Administration or related discipline.

10+ years’ experience in administrative or office support.

Strong organizational and multitasking skills.

Good communication skills in Mandarin and English.

Proficiency in MS Office and general office systems.

Responsible, detail‑minded, and able to handle confidential matters.