Assistant Officer (Administration)

Hong Kong Monetary Authority (HKMA); Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Paid annual leave

Provident fund

Job summary

Hong Kong Monetary Authority (HKMA) invites applications for a procurement and administrative officer role. The successful candidate will process procurement applications, administer tender exercises, and handle purchase orders and records to ensure compliant, efficient operations.

Requirements include a university degree and at least 2 years in procurement/administrative duties, with proficiency in MS Office and strong English and Chinese communication.

Qualifications

• University degree or above.
• 2+ years of procurement and administrative experience.
• Proficient in MS Office applications.
• Good written and spoken English and Chinese; strong communication skills.

Responsibilities

• Process and review procurement applications in accordance with established rules, guidelines and procedures; provide recommendations on tender/quotation reports and respond to internal enquiries on procurement matters.
• Administer tender and quotation exercises, including handling submissions and enquiries, maintaining relevant records, and supporting related administrative arrangements
• Process purchase orders, invoice matching, supplier and fixed-asset records in relevant systems, and maintain proper filing of supporting documents
• Conduct end-to-end procurement of centralised administrative items, including preparing requests for quotation/tender, confirming specifications, placing orders, and monitoring production and delivery
• Manage inventory and stores, including stock replenishment, issue control and maintenance of relevant records; administer relevant ordering arrangements and support internal activities as required
• Prepare procurement, inventory, sales and other statistical reports
• Assist in annual budget preparation, budget input and monitoring, year-end accruals, petty-cash reporting and petty-cash control
• Provide general administrative, records-management and logistics support, and perform any other duties as assigned by supervisors

Skills

Procurement

Administrative duties

MS Office

Communication

Bilingual English/Chinese

Record keeping

Education

Bachelor's degree

Procurement qualification (advantage)

Tools

Procurement systems

Job description

• Process and review procurement applications in accordance with established rules, guidelines and procedures; provide recommendations on tender/quotation reports and respond to internal enquiries on procurement matters
• Administer tender and quotation exercises, including handling submissions and enquiries, maintaining relevant records, and supporting related administrative arrangements
• Process purchase orders, invoice matching, supplier and fixed-asset records in relevant systems, and maintain proper filing of supporting documents
• Conduct end-to-end procurement of centralised administrative items, including preparing requests for quotation/tender, confirming specifications, placing orders, and monitoring production and delivery
• Manage inventory and stores, including stock replenishment, issue control and maintenance of relevant records; administer relevant ordering arrangements and support internal activities as required
• Prepare procurement, inventory, sales and other statistical reports
• Assist in annual budget preparation, budget input and monitoring, year-end accruals, petty-cash reporting and petty-cash control
• Provide general administrative, records-management and logistics support, and perform any other duties as assigned by supervisors

Requirements

• University degree
• Qualification in procurement and supply management an advantage
• At least 2 years of relevant working experience in procurement and administrative duties
• Proficiency in MS office applications; experience in procurement or financial system preferred
• Good communication, interpersonal and organisational skills
• Good command of both written and spoken English and Chinese

Remuneration Package

A competitive remuneration package will be offered to the successful candidate, with flexibility to take account of additional experience and qualifications. Fringe benefits include medical and dental benefits, paid annual leave and provident fund benefits.

Closing Date for Application: 3 October 2026.

Please visit our website at www.hkma.gov.hk for more information about the position.