Procurement & Admin Assistant — Growth, Budget & Benefits

Hong Kong Monetary Authority (HKMA); Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Paid annual leave

Provident fund

Job summary

Hong Kong Monetary Authority (HKMA) invites applications for a procurement and administrative officer role. The successful candidate will process procurement applications, administer tender exercises, and handle purchase orders and records to ensure compliant, efficient operations.

Requirements include a university degree and at least 2 years in procurement/administrative duties, with proficiency in MS Office and strong English and Chinese communication.

Qualifications

• University degree or above.
• 2+ years of procurement and administrative experience.
• Proficient in MS Office applications.
• Good written and spoken English and Chinese; strong communication skills.

Responsibilities

• Process and review procurement applications in accordance with established rules, guidelines and procedures; provide recommendations on tender/quotation reports and respond to internal enquiries on procurement matters.
• Administer tender and quotation exercises, including handling submissions and enquiries, maintaining relevant records, and supporting related administrative arrangements
• Process purchase orders, invoice matching, supplier and fixed-asset records in relevant systems, and maintain proper filing of supporting documents
• Conduct end-to-end procurement of centralised administrative items, including preparing requests for quotation/tender, confirming specifications, placing orders, and monitoring production and delivery
• Manage inventory and stores, including stock replenishment, issue control and maintenance of relevant records; administer relevant ordering arrangements and support internal activities as required
• Prepare procurement, inventory, sales and other statistical reports
• Assist in annual budget preparation, budget input and monitoring, year-end accruals, petty-cash reporting and petty-cash control
• Provide general administrative, records-management and logistics support, and perform any other duties as assigned by supervisors

Skills

Procurement

Administrative duties

MS Office

Communication

Bilingual English/Chinese

Record keeping

Education

Bachelor's degree

Procurement qualification (advantage)

Tools

Procurement systems

Job description

Hong Kong Monetary Authority (HKMA) invites applications for a procurement and administrative officer role. The successful candidate will process procurement applications, administer tender exercises, and handle purchase orders and records to ensure compliant, efficient operations.

Requirements include a university degree and at least 2 years in procurement/administrative duties, with proficiency in MS Office and strong English and Chinese communication.