Procurement Officer

Vocational Training Council / VTC; Hong Kong; On-site; HKD 240,000 - 420,000; Full time

Job summary

Vocational Training Council invites applications for a Procurement and Supplies Officer. You will administer procurement operations, issue and accept purchase orders and tenders, monitor contracts, coordinate team delivery, and provide professional guidance on procurement matters.

You will train subordinates, implement policies, maintain computerised purchasing systems, supervise stock-taking, and support projects.

Qualifications

• A relevant recognised degree in Procurement, Purchasing and Supply Management, Supply Chain Management, Business Administration or equivalent.
• At least two years’ relevant work experience, preferably in sizeable or comparable organisations.
• Proficiency in Microsoft Office Software and computerised accounting / purchasing systems.
• Good negotiation, problem-solving, time management, interpersonal and communication skills.
• Good team spirit, be proactive and able to work independently under pressure.
• Good command of English and Chinese.

Responsibilities

• Issue and manage purchase orders, tenders, contracts and negotiations.
• Assist and coordinate the team to ensure procurement and supplies service delivery.
• Train and coach subordinates for provision of quality, professional procurement and supplies services, including integrity and ethics.
• Provide professional advice / guidance to users on procurement and supplies matters.
• Implement procurement policies, and conduct periodic review where necessary.
• Maintain operations of computerised procurement and supplies systems effectively.
• Coordinate stock-taking and supervise the data maintenance of the inventory management system.
• Assist in development and implementation of projects.

Skills

Negotiation

Time management

Interpersonal skills

Communication skills

Independent work

English Chinese proficiency

Microsoft Office

Purchasing systems

Education

Degree in Procurement / Purchasing / Supply Chain / Business Admin

Tools

Microsoft Office

Purchasing systems

Job description

(a) To administer procurement operations including issue and acceptance of purchase orders / tenders, sourcing, contract monitoring, orders / tenders and contract negotiations;

(b) To assist and coordinate the team to ensure efficient and effective procurement and supplies service deliveries;

(c) To train / coach subordinates for provision of quality, professional procurement and supplies services, including integrity and ethics;

(d) To offer professional advice / guidance to users on procurement and supplies matters;

(e) To implement procurement policies, and conduct periodic review where necessary;

(f) To help maintain operations of computerised procurement and supplies systems effectively;

(g) To coordinate stock-taking and supervise the data maintenance of the inventory management system; and

(h) To assist in development and implementation of projects.

Requirements

(a) A relevant recognised degree, preferably in Procurement, Purchasing and Supply Management, Supply Chain Management, Business Administration or equivalent;

(b) At least two years’ relevant work experience, preferably in sizeable or comparable organisations;

(c) Proficiency in Microsoft Office Software and computerised accounting / purchasing systems;

(d) Good negotiation, problem-solving, time management, interpersonal and communication skills;

(e) Good team spirit, be proactive and able to work independently under pressure; and

(f) Good command of English and Chinese.

Notes

(1) Applicants with substantial experience and achievements in the relevant field but without the required academic / professional qualifications OR those with exceptional academic / professional qualifications but with less experience may also apply.

(2) Shortlisted applicants will be required to take a written assessment.

(3) The appointee(s) may be required to perform duties outside normal office hours and in designated places as assigned.

(4) Appointee(s) may be posted to any operational units to meet the Council’s operational needs.

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.