Contract Assistant Administration Officer

Ocean Park Corporation; Hong Kong; On-site; GBP 22,000 - 28,000; Full time

Job summary

Ocean Park Corporation in Aberdeen is seeking an Administration Officer to manage procurement, keep office supplies in order, and prepare expense and petty cash reports in line with internal policies. You will coordinate with internal users, handle incoming calls and mails, and support SAP and Kronos usage; MS Office and bilingual English/Chinese skills are preferred.

Candidates with at least 1 year of admin experience and NGO/conservation exposure will be considered; more experienced candidates

Qualifications

• F.5 or above
• At least 1 year of administration experience
• Proficiency in MS Office; SAP and Kronos familiarity is an advantage
• Good command of both written and spoken English and Chinese
• Exposure to NGO/conservation operations is an advantage

Responsibilities

• Manage procurement process and prepare regular reports; ensure documentation complies with policies
• Provide full spectrum of administration services for office, stationery and supplies
• Prepare and process expenses & petty cash reports and invoices per internal policies
• Coordinate with internal users for various administration tasks
• Handle incoming calls and mails
• Perform any other duties as assigned by supervisor

Skills

MS Office

Bilingual English/Chinese

Admin experience

Education

F.5 or above

Tools

SAP

Kronos System

Job description

The incumbent will be responsible for the following job tasks:

• Manage procurement process and prepare regular reports; ensure that related documentation complies with approved policies and standards
• Responsible for full spectrum of administration services for office, stationery and office equipment supplies
• Ensure timely preparation and process of expenses & petty cash reports and invoices in compliance with internal policies and procedure
• Co-ordinate with internal users for various administration tasks
• Handle incoming calls and mails
• Perform any other duties as assigned by supervisor

Requirements

• F.5 or above
• With at least 1 year’s working experience in administration
• Proficiency in MS Office, Chinese word processing, SAP and Kronos System is an advantage
• Pleasant and self-motivated with good organizational and interpersonal skills
• Exposure to NGO/ conservation operations is an advantage
• Able to work independently and under pressure
• Good command of both written and spoken English and Chinese

* Candidate with more experience will be considered as Contract Administration Officer