Assistant Manager - Company Secretarial (Listing)_SOAM/SECL/LRM/202609

OOCL; Hong Kong; On-site; HKD 420,000 - 660,000; Full time

Job summary

OOCL, a Hong Kong-based shipper, seeks a seasoned company secretary to ensure regulatory compliance under the Hong Kong Listing Rules, Companies Ordinance, and related laws. The role includes preparing annual and interim reports, circulars and announcements, and coordinating board and committee meetings.

Strong English and Chinese skills, Putonghua a plus, and HKCGI membership are preferred. The candidate should be meticulous, well-organized, and capable of handling multiple tasks under tight

Qualifications

• Degree holder with relevant professional qualifications.
• Proficient in MS Office including Chinese word processing and Excel.
• Excellent English and Chinese communication skills; Putonghua a plus.

Responsibilities

• Handle full spectrum of company secretarial duties to ensure compliance with Hong Kong Listing Rules, Companies Ordinance and all other applicable laws and regulations.
• Assist in preparing annual/interim reports, announcements, circulars and other related documents.
• Assist in organising general meetings, board meetings and committees' meetings and preparing minutes and associated documents.
• Attend ad-hoc projects/ assignments.
• Liaise and coordinate with internal and external parties.
• Maintain and update the statutory records and the secretarial filing systems.

Skills

Time management

Multitasking

Interpersonal skills

Communication skills

Education

Degree holder

Tools

MS Office

Chinese word processing

Excel

Job description

• Handle full spectrum of company secretarial duties to ensure compliance with Hong Kong Listing Rules, Companies Ordinance and all other applicable laws and regulations
• Assist in preparing annual/interim reports, announcements, circulars and other related documents
• Assist in organising general meetings, board meetings and committees' meetings and preparing minutes and associated documents
• Attend ad-hoc projects/ assignments
• Liaise and coordinate with internal and external parties
• Maintain and update the statutory records and the secretarial filing systems

Requirements

• Degree holder
• Member of HKCGI
• At least 4 years of company secretarial experience, with in-house exposure preferably gained in a sizeable company (candidates with more experience may be considered for Assistant Manager position)
• Sound knowledge in Main Board Listing Rules, Securities and Futures Ordinance and related reporting requirements, Hong Kong Companies Ordinance, relevant compliance regulations and corporate governance developments
• Well organized, detail-oriented, with strong sense of responsibility, good time management and ability to multitask, work under pressure and meet tight deadlines
• Mature, strong analytical, interpersonal and communication skills
• Proficient in MS Office applications, including Chinese word processing and Excel
• Good command of written and spoken English and Chinese; fluency in Putonghua

OOCL is an Equal Opportunity Employer. OOCL will retain the personal data of applicants/ unsuccessful applicants for future recruitment purpose for a period of six months. All personal data will be destroyed immediately right after the above said period.