Assistant Facilities Manager

Jones Lang LaSalle Incorporated; Hong Kong; On-site; HKD 600,000 - 900,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Hong Kong seeks a seasoned Facilities Manager to oversee daily operations, property services and administration. You will coordinate HSSE and engineering teams, supervise external vendors, and ensure compliance with HK regulations and client standards.

The role requires 5+ years in facilities management, strong stakeholder skills, and proficiency with budgeting and HR coordination. A proactive approach to continuous improvement and safety is essential.

Qualifications

• Bachelor's degree in Facilities Management or related discipline.
• Minimum 5 years of experience in facilities/property management or building operations.
• Strong knowledge of HK BMO and DMC processes and governance.
• Experience overseeing soft services and external contractors.
• Proficiency in coordinating HR processes, procurement and budgeting.

Responsibilities

• Oversee daily operations, property services and admin functions.
• Liaise between HSSE, engineering teams, supervisors, Owners and tenants.
• Manage procurement and budgeting processes, and prepare KPI dashboards.
• Drive facility audits, business continuity planning and reporting.

Skills

Facilities management

Budget tracking

Stakeholder management

MS Office

Vendor management

Education

Bachelor's degree in Facilities Management

Tools

MS Office

Job description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.What this job involves:Oversee daily operations, property service and administrative functions, acting as the central liasion between HSSE, engineering teams, operational supervisors, Owner's representatives, and tenantsDirect operational supervisors and monitor external contractors to ensure the safe, efficient, and high-quality delivery of soft services (including cleaning, security, landscaping, front desk, carpark and mailroom) in strict compliance with site policies and statutory requirementsServe as the designated Facilities Management representatives for DMC and BMO governance, actively participating in meetings and ensuring all procedures and documentation meet statutory requirementsManage end-to-end administrative workflows, coordinate in-house HR process (onboarding, training, licensing), oversee procurement activities, and support monthly budget tracking and financial reportingProvide quality assurance and performing oversight across all operational functions by preparing comprehensive management reports, KPI dashboards, and formal incident reports for the Facilities Director and client stakeholdersDrive continuous improvement initiatives in service delivery, participate in facility audits and business continuity planning, and ensure all activities align with client's corporate standardsRequired Skills and Experiences:Bachelor's degree in Facilities Management, Property Management, Business Administration or a related discplineMinimum 5 years of experience in facilities management, property management or building opeationsExperience in large-scale commercial, corporate headquarters or aviation-related environments is highly preferredStrong working knowledge of HK's BMO and DMC processes and governanceProven track record in overseeing soft services, external contractors, and in-house operational teamsPruriency in managing administrative workflows, HR coordination, procurement and budget trackingExcellent communication and stakeholder management abilities, with proficiency in MS officeIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.