ASSISTANT EXHIBITION MANAGER

Van Cleef & Arpels; Hong Kong; On-site; HKD 400,000 - 640,000; Full time

Job summary

Van Cleef & Arpels in Hong Kong seeks a senior Exhibitions & Cultural Projects Manager to lead end-to-end planning, delivery, and governance of flagship exhibitions. You will manage timelines, budgets, licenses, and safety while collaborating with scenography designers and internal teams to translate concepts into feasible technical solutions.

You will oversee procurement, legal/loan agreements, and bilingual content production, maintaining meticulous records and stakeholder communication

Qualifications

• Proven experience in Exhibitions & Cultural Projects Management.
• Excellent organizational and detail-orientation with budget/time-management skills.
• Ability to collaborate to enhance processes, tools and governance.

Responsibilities

• Lead the end-to-end planning, execution, and delivery of exhibition projects, proactively managing timelines, risk mitigation, and stakeholder communication to ensure milestones are met on time and within scope.
• Propose, track, and report on exhibition budgets, executing all required procurement activities in strict accordance with company guidelines.
• Manage the administration of licenses, permits, and legal/loan agreements, ensuring compliance with regulations, security standards, and policies.
• Oversee safe transport, insurance, copyright clearing, and condition checking of all exhibits per international conservation standards.
• Collaborate with scenography designers and internal teams from concept to dismantlement, translating designs into feasible technical solutions and supervising contractor work.
• Supervise site logistics, daily installation/dismantling schedules, and display maintenance, ensuring safety checks and handling best practices.
• Coordinate production of bilingual exhibition content (labels, guides, publications) and maintain project records and contracts.

Skills

Exhibitions management

Budget management

Stakeholder communication

Team collaboration

Job description

Are you a good match? You have proven experience in Exhibitions & Cultural Projects Management. You have excellent organizational, detail-oriented, with strong budget and time-management skills. You are able to collaborate with others to enhance work processes, tools and governance in the scope of their job.

Are you a good match? You have proven experience in Exhibitions & Cultural Projects Management. You have excellent organizational, detail-oriented, with strong budget and time-management skills. You are able to collaborate with others to enhance work processes, tools and governance in the scope of their job. You are eager to expand your skillset, continuously learning new competencies, capabilities, and knowledge to enhance your performance. You master English and Chinese.

What are we expecting from you?

• Lead the end-to-end planning, execution, and delivery of exhibition projects, proactively managing timelines, risk mitigation, and stakeholder communication to ensure milestones are met on time and within scope.
• Propose, track, and report on exhibition budgets, executing all required procurement activities in strict accordance with company guidelines.
• Manage the administration of licenses, permits, and legal/loan agreements, ensuring all projects comply with legal regulations, security standards, and corporate policies.
• Oversee safe transport, insurance, copyright clearing, and condition checking of all physical and digital exhibits in line with international conservation standards.
• Collaborate with scenography designers and internal teams from concept to dismantlement, translating creative designs into feasible technical solutions and supervising contractor work.
• Supervise site logistics, daily installation/dismantling schedules, and display maintenance (such as climate control and safety checks) in compliance with security and handling best practices.
• Coordinate the end-to-end production of bilingual exhibition content (labels, guides, publications) and maintain meticulous project records, contracts, and tracking reports.

More than a role…. We recruit for a career!

By joining Van Cleef & Arpels you will be part of a Maison where employee career development is at the heart of our ambition.

Upon your arrival, you will be immersed in our enchanting world with trainings on our history, know-how and creations.