AI-Driven Operations & Administrative Coordinator

Ingrid Millet Limited; Hong Kong Island; On-site; HKD 201,000 - 312,000; Full time

Job summary

Ingrid Millet Limited is seeking an Administration Officer to support the executive team with daily scheduling, travel planning and event coordination. The role involves using AI tools to draft correspondence, summaries and reports, and to maintain efficient document workflows.

The ideal candidate has a degree in Business Administration, 3+ years in office administration, and fluent English, Mandarin and Cantonese.

Qualifications

• Degree in Business Administration or related discipline.
• Ability to use AI tools to assist with document processing, data organization, data analysis, and report writing.
• Minimum 3 years' experience in all-round office administration.
• Excellent command of English, Mandarin and Cantonese.

Responsibilities

• Manage the daily schedule, travel plans, appointments and event arrangements for management.
• Draft business correspondence, market research summaries, and high-level report drafts using AI tools.
• Handle day-to-day office tasks: calls, emails, and internal/external meeting coordination.
• Prepare, edit and organize company documents, reports and meeting minutes; maintain filing systems.
• Provide general administrative support for ongoing projects or events.

Skills

English proficiency

Mandarin

Cantonese

Office administration

AI document processing

Education

Degree in Business Administration

Tools

ChatGPT

Claude

Gemini

Job description

Ingrid Millet Limited is seeking an Administration Officer to support the executive team with daily scheduling, travel planning and event coordination. The role involves using AI tools to draft correspondence, summaries and reports, and to maintain efficient document workflows.

The ideal candidate has a degree in Business Administration, 3+ years in office administration, and fluent English, Mandarin and Cantonese.