Admissions Office Operations Specialist

CityU Enterprises Limited; Hong Kong; On-site; HKD 290,000 - 424,000; Full time

Benefits offered by this job

Gratuity & benefits

Job summary

City University of Hong Kong is seeking an Executive Assistant I/II in the Admissions Office to provide essential administrative support for local undergraduate admissions. You will process applications, manage records, and assist in communication with applicants and external partners.

The role requires 5 HKCEE/HKDSEE passes, proficiency in MS Office, and strong English/Chinese skills. Overtime and weekend work may be required during peak periods.

Qualifications

• 5 passes in HKCEE/HKDSEE, including English Language, Chinese Language and Mathematics, preferably with an Associate Degree/Higher Diploma or equivalent qualifications, and with at least 2 years’ relevant working experience.
• Proficiency in IT skills and computer applications, including MS Office (Word, Excel and PowerPoint).
• Good command of written and spoken English and Chinese, including Putonghua.
• Strong ability to work effectively in a team-based environment, with a detail-oriented mindset and good organisational, multi-tasking and interpersonal skills.
• Ability to work under pressure with strong commitment and capacity to embrace new changes.
• Experience in handling admission applications, large-scale data processing, preparation of statistics using Access and/or Excel, and/or proficiency in AI tools will be an advantage.

Responsibilities

• Provide administrative/clerical support to local undergraduate admissions, including processing of applications and offers, managing records and databases, nominations to admission schemes, handling qualification documents and related matters;
• Handle phone/email enquiries and walk-in enquiries from applicants, parents, and the general public;
• Provide support in compiling admission statistics and checking of applicant data;
• Liaise with internal offices as well as external parties in the execution of duties;
• Provide general support for the daily operations of the Office;
• Assist in student recruitment activities; and
• Perform any other duties as assigned.

Skills

Teamwork

Detail oriented

Multitasking

Interpersonal skills

English & Chinese communication

Education

HKCEE/HKDSEE passes

Associate Degree / HD preferred

Tools

MS Office (Word, Excel, PowerPoint)

Job description

City University of Hong Kong is seeking an Executive Assistant I/II in the Admissions Office to provide essential administrative support for local undergraduate admissions. You will process applications, manage records, and assist in communication with applicants and external partners.

The role requires 5 HKCEE/HKDSEE passes, proficiency in MS Office, and strong English/Chinese skills. Overtime and weekend work may be required during peak periods.