Executive Assistant I/II in the Admissions Office

CityU Enterprises Limited; Hong Kong; On-site; HKD 290,000 - 424,000; Full time

Benefits offered by this job

Gratuity & benefits

Job summary

City University of Hong Kong is seeking an Executive Assistant I/II in the Admissions Office to provide essential administrative support for local undergraduate admissions. You will process applications, manage records, and assist in communication with applicants and external partners.

The role requires 5 HKCEE/HKDSEE passes, proficiency in MS Office, and strong English/Chinese skills. Overtime and weekend work may be required during peak periods.

Qualifications

• 5 passes in HKCEE/HKDSEE, including English Language, Chinese Language and Mathematics, preferably with an Associate Degree/Higher Diploma or equivalent qualifications, and with at least 2 years’ relevant working experience.
• Proficiency in IT skills and computer applications, including MS Office (Word, Excel and PowerPoint).
• Good command of written and spoken English and Chinese, including Putonghua.
• Strong ability to work effectively in a team-based environment, with a detail-oriented mindset and good organisational, multi-tasking and interpersonal skills.
• Ability to work under pressure with strong commitment and capacity to embrace new changes.
• Experience in handling admission applications, large-scale data processing, preparation of statistics using Access and/or Excel, and/or proficiency in AI tools will be an advantage.

Responsibilities

• Provide administrative/clerical support to local undergraduate admissions, including processing of applications and offers, managing records and databases, nominations to admission schemes, handling qualification documents and related matters;
• Handle phone/email enquiries and walk-in enquiries from applicants, parents, and the general public;
• Provide support in compiling admission statistics and checking of applicant data;
• Liaise with internal offices as well as external parties in the execution of duties;
• Provide general support for the daily operations of the Office;
• Assist in student recruitment activities; and
• Perform any other duties as assigned.

Skills

Teamwork

Detail oriented

Multitasking

Interpersonal skills

English & Chinese communication

Education

HKCEE/HKDSEE passes

Associate Degree / HD preferred

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Addr 17/F, Lau Ming Wai Academic Building,
City University of HK,
83 Tat Chee Avenue, Kowloon Tong, HK

Executive Assistant I/II in the Admissions Office[Ref. R/295/26]

The appointee will provide essential administrative and clerical support to facilitate the University's admission of local undergraduate students.

Duties

• Provide administrative/clerical support to local undergraduate admissions, including processing of applications and offers, managing records and databases, nominations to admission schemes, handling qualification documents and related matters;
• Handle phone/email enquiries and walk-in enquiries from applicants, parents, and the general public;
• Provide support in compiling admission statistics and checking of applicant data;
• Liaise with internal offices as well as external parties in the execution of duties;
• Provide general support for the daily operations of the Office;
• Assist in student recruitment activities; and
• Perform any other duties as assigned.

Overtime work and weekend duties may be required during peak admission periods.

Requirements

• 5 passes in HKCEE/HKDSEE, including English Language, Chinese Language and Mathematics, preferably with an Associate Degree/Higher Diploma or equivalent qualifications, and with at least 2 years’ relevant working experience;
• Proficiency in IT skills and computer applications, including MS Office (Word, Excel and PowerPoint);
• Good command of written and spoken English and Chinese, including Putonghua;
• Strong ability to work effectively in a team-based environment, with a detail-oriented mindset and good organisational, multi-tasking and interpersonal skills; and
• Ability to work under pressure with strong commitment and capacity to embrace new changes.
• Experience in handling admission applications, large-scale data processing, preparation of statistics using Access and/or Excel, and/or proficiency in AI tools will be an advantage.

Candidates with more than 6 years’ relevant working experience may be considered for appointment as Executive Assistant I.

Salary and Conditions of Service

Remuneration package will be highly competitive, commensurate with qualifications and experience. Appointment will be made on a fixed-term contract; fringe benefits include gratuity, leave, medical and dental schemes.

Information and Application

Further information on the post and the University is available at http://www.cityu.edu.hk , or from the Human Resources Office, City University of Hong Kong, Tat Chee Avenue, Kowloon Tong, Hong Kong [Email : [e-mail] /Fax : [phone] or 3442 0311].

City University of Hong Kong is an equal opportunity employer. We are committed to the principle of diversity. Personal data provided by applicants will be used for recruitment and other employment-related purposes.

Best Global Universities Rankings #47 (U.S.News & World Report 2026-2027); World University Rankings #73 (THE 2026); #1 in the World’s Most International Universities (THE 2024, 2025 & 2026); Young University Rankings #4 (THE 2024); Asia University Rankings #14 (THE 2026) and #7 (QS 2026)